SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Ten-8 Fire and Equipment, Inc of Bradenton, FL for one Osage Warrior Type I Rescue 2027 Ford F450 Extended Cab Chassis in the amount of $352,078.00, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), Piggyback, and 2.563(1)(d), Non-competitive purchase, and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
Clearwater Fire & Rescue (CFR) is requesting authorization to purchase an Osage Warrior Type I Rescue 2027 Ford F450 Extended Cab Chassis to replace G4479 at Fire Station 46 (FS46), in the amount of $352,078.00. The purchase amount for the basic model is $265,886.00, which is a piggyback from the Florida Sheriff’s Association, Contract FSA23-VEF17.0, Fire & Rescue Vehicles, Boats & Equipment, valid through March 31, 2025, with added options totaling $86,192.00 ($90,452.00 less rebate of $4,260.00 for Model Year discount). The added options are impractical to bid due to delay in receipt of vehicle, possible void of warranty for after-market equipment, manufacturer delay in receiving parts, etc. The basic model identified in the FSA contract does not provide for elements that fulfill Clearwater Fire & Rescue’s mission and capabilities. The additional options selected are specific to CFR rescue companies for urban EMS response to include the heavier duty chassis, heavier duty drive train, and department specific compartmentation. The additional options for this basic model coincide with the current apparatus that city mechanics are familiar with and trained on. All optional pricing is vetted through the FSA contract and priced below Manufacturer Suggested Retail Price (MSRP) per section 2.13 of the contract agreement. The $265,886.00 price provided by Ten-8 Fire & Equipment is based off a 2027 F450 4x2 extend cab chassis, which includes the “quoted chassis price only” of $79,300.00; thereby, at time of build, a model year of 2028 or 2029 may be needed requiring additional funds. If needed, the additional funds will be within the City Manager’s approval authorization.
CFR performs emergency medical services (EMS) under a contract with the Pinellas County EMS Authority. This purchase was budgeted in the fiscal year 2023/24 capital improvement budget in project 91236, Rescue Vehicle, to be funded with Pinellas County EMS tax reimbursement.
Annual operating costs are included in the department’s operating budget for operating and maintaining the vehicle. Garage charges on the new vehicle are expected to be less than the vehicle being retired.
Rescue Unit R46, G4479 at Fire Station 46, will be used as a reserve unit. There aren’t any rescue units to surplus.
APPROPRIATION CODE AND AMOUNT:
A mid-year budget amendment will increase capital project 91236, Rescue Vehicle, by $11,006 in County EMS Tax reimbursement revenues to provide additional funding needed for this purchase order.
STRATEGIC PRIORITY:
Foster safe and healthy communities in Clearwater through first-class public safety and emergency response services.
