SUBJECT/RECOMMENDATION:
Title
Approve multiple vendor purchase orders as of a result of Invitation to Bid (ITB) 34-20, Mechanical, Electrical and Plumbing Services, for a total annual not-to-exceed amount of $4,000,000 with the option for three one-year renewal terms at the City’s discretion and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Invitation to Bid (ITB) #34-20 was issued on April 29, 2020 for Mechanical, Electrical and Plumbing Services to be provided on an as-needed basis throughout the City. Nineteen bids were received on June 2, 2020, of which sixteen were responsive and responsible per the bid specifications. The bidders demonstrated a minimum of five years-experience performing their respective trade(s) in a commercial/industrial environment and submitted proposed hourly rates for their services. The proposed rates were evaluated and compared to Bureau of Labor and Industries wages in the Tampa Bay area, fully loaded commercial trade rates, and multiple municipal trade-specific contracts in the region. The evaluation resulted in the wage determination offered to, and accepted by, the contractors listed below:
Mechanical Contractors: Air Mechanical & Service Corp of Tampa; All Florida Mechanical Services of Plant City; ConServ Building Services of Largo; Kenyon & Partners Inc of Tampa; Page Mechanical Group Inc of Largo; Pure Air Control Services Inc of Clearwater, Tampa Bay System Sales Inc dba Tampa Bay Trane of Tampa.
Electrical Contractors: AMPRO Inc of Tampa; Bates Electric Inc of Tampa; Botta Electrical Contracting Inc of Largo; ConServ Building Services of Largo; Piper Fire Protection Inc of Clearwater; Tamco Electric Inc of Tampa.
Plumbing Contractors: Alter Plumbing of Bradenton; Apollo Plumbing of Pinellas County Inc of Seminole; ConServ Building Services of Largo; C. Lacey Plumbing Inc of Clearwater; Ross Plumbing & Heating Inc of St. Petersburg.
Public Utilities Department and the Building and Maintenance Division manage numerous capital and maintenance projects which require the services of certified mechanical, electrical and plumbing contractors. Having an established roster of contractors for each trade will enable Building and Maintenance to be more proactive and responsive to the many deadlines and needs throughout the City and facilitate Public Utilities’ maintenance of water and wastewater facilities in compliant operation.
The intention is to maintain the rosters with a minimum of three contractors in each trade. Authorization is requested to allow both Building and Maintenance and Public Utilities to backfill roster contractors that may be dropped for a variety of reasons, not limited to:
• Contractor goes out of business
• Contractor notifies us they do not want to be on the roster
• Contractor is unable to handle the current job order
• Contractor refuses multiple city work orders in a three-month period
This provides authority to use the selected vendor on this roster for citywide operating and capital needs. Companion agenda item(s) will be brought for council approval for capital improvements, replacements, and renovations with estimated costs greater than $100,000.
APPROPRIATION CODE AND AMOUNT:
Funding for this award will come from various operating cost centers as well as various capital improvement projects, respective to the work being performed.
Departmental needs are estimated as follows:
Building and Maintenance (to include all city facilities except Public Utilities)
• Citywide daily operational maintenance and repairs - $900,000
• Citywide capital repairs and replacements - $1,600,000
Public Utilities
• WWC and water plant daily operational maintenance and repairs - $300,000
• WWC and water plant capital repairs and replacements - $700,000
Contingency funds (Building & Maintenance and Public Utilities) - $500,000