SUBJECT/RECOMMENDATION:
Title
Approve a purchase order to Bliss Products, of Lithia Springs, Georgia for the purchase of various amenities for multiple park locations in the total amount of $336,556.85, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), piggyback, and 2.563(1)(d), Impractical, and authorize the appropriate officials to execute same.
Body
SUMMARY:
The Parks and Recreation Department maintains over 100 parks with approximately 1,700 acres of parkland. Many parks have site furnishings which include trash receptacles to reduce litter, picnic tables for residents to enjoy friends, family and outdoor spaces, and park benches, giving residents an opportunity to rest and enjoy the outdoors.
This contract will provide for the purchase of park benches, picnic tables (both traditional and ADA accessible), trash receptacles and high-top tables for BayCare Ballpark. The amenities purchased are mostly comprised of cement and recycled plastic. The materials used in these amenities are attractive, easy to maintain, sustainable, have a life cycle of 20 years and provide savings to the City with reduced maintenance costs and longer product lifespans.
Existing older park amenities made of metal and wood are rated on a poor, fair and good standard scale. The new items will replace those existing amenities that are rated poor to fair throughout the park system. The new amenities will require minimal maintenance and will be pressure washed annually.
The proposed pricing for Bliss Products, Inc. is established under a contract with Clay County, pursuant to RFP No. 24/25-074. Bliss Products, Inc. was approved by the Clay County Board of County Commissioners as the most responsive bidder for replacement of park and playground amenities on July 09, 2024, for an initial contract term expiring July 9, 2027, with two one-year renewal options. Pursuant to 2.563(1)(c) piggyback, the amount off piggyback will be $262,753.85 (concrete & recycled plastic amenities).
Pursuant to 2.563(1)(d), non-competitive purchase under Quote #72984, a total of $73,803.00 will be considered impractical ($28,478.00 for freight, $23,650.00 for Sandblast Brown Pigment Finish, $20,950.00 for Sealer and $725.00 for ADA Custom Form Modification). The sandblast with brown pigment finish was selected to ensure uniformity with prior purchase of benches, picnic tables (ADA and classic) and litter receptacles. The manufacturer suggests two coats of sealer applied to the concrete portion to enhance the beauty of the stone, resist salt, chloride, and makes graffiti cleanup easier. The concrete finish and sealer reduce the frequency of amenity cleaning and the related labor costs.
Appropriation code and Amount:
Funds are available in the following capital improvement projects: $70,810.10 in M2204, Carpenter and BayCare Ballpark R & R; and $265,746.75 in M2206, Parks and Beautification R & R. These projects are funded with General Fund revenues.
Strategic Priorities
Approval of the purchase order supports several Strategic Plan Objectives, including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
• 1.3: Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service.
• 1.5: Embrace a culture of innovation that drives continuous improvement and successfully serves all our customers.
• 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events.
• 3.1: Support neighborhood identity through services and programs that empower community pride and belonging.
• 3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization.
