SUBJECT/RECOMMENDATION:
Title
Authorize purchase order(s) to Galls LLC of Lexington, KY and Signal 15, Inc of Largo, FL for the purchase of uniforms and equipment in the cumulative annual not-to-exceed amount of $285,000.00 for the initial one-year term with three, one-year renewal options, pursuant to RFP 11-24 and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
Clearwater Fire & Rescue (CFR) provides duty uniforms to approximately 205 sworn and non-sworn employees and on average, outfits 10 to 20 new employees every year. The Clearwater Police Department (CPD) provides duty uniforms and equipment to approximately 375 sworn and non-sworn employees and on average, outfits 40 to 50 new employees every year. In addition to outfitting new employees, both departments provide specialized duty uniforms for special teams and are continually replacing uniforms and equipment because of normal wear and tear, and incidental damage.
Request for Proposal (RFP) 11-24, for CFR and CPD uniforms and equipment was issued in January 2024, and the City received two responses on February 6, 2024.
On February 13, 2024, staff representing both Clearwater Fire & Rescue and Clearwater Police Department met to discuss the responses. Signal 15 is local and available to accommodate for fittings and alterations and often have uniforms in stock. Galls does not carry the primary uniform for CPD but carries some equipment that Signal 15 does not. Therefore, with the variety of uniforms and equipment needed, it was determined it was in the City’s best interest to make a dual award to both Galls LLC and Signal 15, Inc.
The initial contract term would be from April 1, 2024 - March 31, 2025, with three, one-year renewal options in the cumulative amount of $285,000.00 annually. With the many varieties of equipment and uniforms purchased on an annual basis, flexibility is requested to use either vendor for purchasing needs.
APPROPRIATION CODE AND AMOUNT:
Funding for the purchase orders is included in each department’s fiscal year 2024 operating budget. Future fiscal year funding will be required through the annual Operating Budget process.
STRATEGIC PRIORITY:
This project is relevant towards accomplishing the strategic goal of a High Performing Government, specifically strategic objective 1.4 to foster safe and healthy communities in Clearwater through first-class public safety and emergency response services.
