SUBJECT/RECOMMENDATION:
Title
Authorize the continuing use of citywide staffing services contracts to 22nd Century Technologies, Inc. (TSCTI) of McLean, VA and Cogent Infotech Corporation of Pittsburgh, PA, for citywide staffing services in the cumulative amount of $500,000.00 for an additional one-year term through February 15, 2025. (consent)
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SUMMARY:
To address retention and hiring challenges, Request for Proposal (RFP) 31-22 was issued in August 2022 for citywide staffing services. The City received 34 proposals and a team of city staff representing General Services, Human Resources, Public Utilities, Public Works, and Parks and Recreation departments determined that these two firms were most qualified for the City’s needs.
On February 16, 2023, Council approved purchase orders to both TSCTI and Cogent Infotech Corporation to provide citywide staffing services for the initial term through February 15, 2024. These contracts may be renewed up to four additional one-year terms, with this being the first renewal.
It’s important to continue these contracts to have qualified agencies provide staffing services on an as-needed basis to ensure all City departments maintain productivity and to help with critical daily operations.
Due to the Class & Comp Study resulting in an overall rate adjustment from the initial agreement, we requested an extension from the City Manager through March 15, 2024, to allow time to review the increase request. The CPI index is at 5.2%, however, due to the changes from the Evergreen Class & Compensation Study and the new target market percentile, the city is acceptable to go higher than a 5.2% increase for the fees.
We are recommending that we reduce the cumulative amount of spending for citywide staffing services to $500,000.00 for the first renewal option. For future renewals, if citywide staffing services are expected to exceed $100,000.00 in the renewal term, staff will bring the item forward to Council for approval.
APPROPRIATION CODE AND AMOUNT:
Funds are available from department’s cost savings from vacant positions.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Continuing the use of citywide staffing services contracts, achieves the following Strategic Plan Objectives:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
1.3 Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service.
