SUBJECT/RECOMMENDATION:
Title
Approve a purchase order (PO) to USA Shade and Fabric Structures of Airport, TX, to fabricate and install a shade structure as part of the Mercado project (19-0026-EN) in the amount of $223,833.61 per Clearwater Code of Ordinance Section 2.563(1)(d), Impractical to bid, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On February 15, 2024, Council approved a transfer of CRA funds and a $930,929 GMP to Biltmore Construction to construct the Mercado. Biltmore will construct the shade structure footings and hardscape and install landscape and lighting for the Mercado. USA Shade will fabricate and install the shade structure.
To reduce overall cost to the City, a PO will be issued directly to USA Shade who was a subcontractor under the initial Gibbs & Register contract (approved by Council on May 20, 2021). Under the initial contract with Gibbs & Register, USA Shade was paid a deposit and designed and provided structure hardware. The use of a vendor other than USA Shade would result in higher costs due to the materials provided and work already performed by USA Shade could not be reused by another vendor. Hence, this portion of the project is impractical to bid.
As shared earlier, the project will be complete by September 2024.
APPROPRIATION CODE AND AMOUNT:
3157559-563800-C2105 $223,833.61
Funding is available in capital improvement project C2105, Mercado Downtown Gateway, to fund the purchase order.
STRATEGIC PRIORITY:
Construction of the Mercado portion of the Cleveland Streetscape project supports objectives 3.1 and 3.4 by offering a new community/public space for events, markets, gatherings supporting neighborhood identity and inspiring civic engagement.
