SUBJECT/RECOMMENDATION:
Title
Approve Supplemental 1 work order to Wannemacher Jensen Architects (WJA) Inc., of St. Petersburg, FL in the amount of $47,415.00 increasing from $445,869.00 to $493,284.00 pursuant to Request for Qualifications (RFQ) 31-20; approve a Construction Manager at Risk (CMAR) proposal from Biltmore Construction Company, Inc., of Belleair, FL, for Fire Station 47 (18-0011-FD) at the Guaranteed Maximum Price (GMP) of $8,500,702.00 pursuant to RFQ 38-23 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Fire Station 47, located at 1460 Lakeview Rd., was built in the early 70’s. Due to the structure’s age, the station does not meet current best practices and standards and is in need of replacement.
October 2019, the City purchased property across from Clearwater High School on S. Hercules Ave. for the future site of the new Fire Station 47.
June 2020, a Request for Qualifications (RFQ 31-20) was issued seeking an architectural firm to design the replacement for Fire Station 47.
November 2020, City Council approved Wannemacher Jensen for Design Services for Fire Station 47 pursuant to RFQ 31-20 and approved a work order in the amount of $445,869.00 for development of construction documents.
Supplemental 1 work order from WJA is to revise the design to include electric cooking and laundry appliances in lieu of natural gas and extend the construction administration and inspection an additional five months increasing the work order value to $493,284.00.
April 2023, the City published RFQ 38-23 for CMAR for construction of Fire Station 47.
May 2023, the RFQ Selection Committee, consisting of representatives from Clearwater Fire & Rescue and the Public Works Department, selected Biltmore Construction Company, Inc. based on similar projects they completed in Florida.
This CMAR proposal is for the construction of a new fully code compliant and energy efficient four apparatus bay, ten dorm room, four-bathroom fire station. The new station will include, in addition to others, the following sustainability features: Solar PV Array & Electric Vehicle Charging Capable, Reflective Roof, and Electric Induction cooking range.
Construction of the new fire station is expected to begin in April 2024 and is scheduled to be completed in the summer of 2025. Upon completion and commissioning of the new fire station, the old station will be repurposed by the City.
APPROPRIATION CODE AND AMOUNT:
FD00190002-DSGN-PROSVC $ 47,415.00
FD00190002-CONS-CNSTRS $8,500,702.00
A first quarter budget amendment will provide a budget increase of $1,130,000 in reimbursement revenues from Pinellas County Emergency Management (EMS) and the following transfers to capital improvement project FD00190002, Fire Station 47 Replacement; $430,000 of General Fund revenues from project FD00190001, Fire Station 46-Beach, $43,397.51 of General Fund revenues from project C2212, City Hall Demolition, and an allocation of $660,000 transferred from General Fund reserves to fund this work order and create the total project budget.
USE OF RESERVE FUNDS:
Funding for this project will be provided by a first quarter budget amendment allocating General Fund reserves in the amount of $660,000 to capital improvement project FD00190002, Fire Station 47 Replacement. A net total of $3,617,880 of General Fund reserves has been used to date to fund expenditures in the 2023/24 operating budget. The remaining balance in General Fund reserves after the 8.5% reserve is approximately $40.0 million, or 20% of the current General Fund operating budget.
STRATEGIC PRIORITY:
Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. The existing Fire Station 47 is not ADA or Florida Building Code compliant. The new staion will be ADA and Florida Building Code compliant and significanlty more energy efficient by meeting the new Florida Energy Conservation Code. The new roof structure provides a hybrid design using Hollow Structural Steel (HSS), bar joists and W-flange beams with a perforated fluted deck. Benefits of a full HSS beam system would include less structural members overall (over half the number vs. bar joists), and with the fully enclosed nature of the HSS beam, birds would have less places to nest and perch in the bay effectively eliminating infestation issues common to fire stations with open web joists. The perforated fluted (dovetail) deck panels conceal all fasteners and provide a finished “ceiling” that requires less labor to install and maintain.
Adopt renewable resource usage and waste reduction practices to ensure a vibrant City for current and future generations. Lower the carbon footprint of the facility by incorporating a Florida Building Code compliant insulated building envelope and reflective roof that is ready to receive a solar photovoltaic roof top array when thin film, adhesive applied panels return to the north american market. The selected TPO roof membrane is more energy efficient, environmentally friendly and has a higher solar reflectance index than modified bitumen or built up roof resulting in a greener building. It has proven leak protection from its fully welded seaming which is also easier to repair and has a lower install cost. It is also a very durable roof with 20 year warranty.
Enhance employee health and productivity througha holistic approach to workplace wellness and benefit resources. Improve the Fire Station 47 work environment by providing improved indoor air quality, lighting, and ADA compliance. The perforated fluted deck provides acoustical damping, which eliminates the need for a secondary ceiling material, making for a more quite and maintainable building over the lifespan of the structure.