SUBJECT/RECOMMENDATION:
Title
Approve an increase to purchase orders with Tip Top Tree Experts LLC, of Weirsdale, FL, and TreesForYou.com, Inc. of Belleair Beach, FL, for palm tree pruning in the cumulative amount of $42,000.00, increasing the annual not to exceed amount from $216,000.00 to $258,000.00 with two, one-year renewal options, pursuant to Invitation to Bid (ITB) 42-23 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The City of Clearwater has approximately 2,000 Palm Trees of different species located throughout our tourist destinations, sports complexes, and critical corridors. To ensure residents have a sustainable city through green measures focusing on the economy, environment, and community, these palms require annual trimming and others may require bi-annual trimming.
October 18, 2023, City Council approved purchase orders to Tip Top Tree Experts LLC and TreesForYou.com for palm tree pruning on a unit price basis pursuant to ITB 42-23 in the annual amount of $216,000.00.
The initial ITB did not include pruning of Sabal Palms; this increase provides for the pruning of Sabal Palms.
City Council’s authorization to increase the current purchase orders up to $258,000.00 annually will cover the cost for servicing areas on a unit price basis for the initial term with two, one-year renewal options.
APPROPRIATION CODE AND AMOUNT:
0101312-530300 $42,000
Funds are available in cost code 0101312, Urban Forestry, 530300, Contractual Services, in the amount of $42,000 to fund the first-year increase of this contract. Funding for future years will be requested in the annual budget process.
STRATEGIC PRIORITY:
Palm pruning is in alignment with Strategic Priorities:1.2 Maintain natural lands, environmental resources, and historic features through systematic management efforts. 4.3 Protect the conservation of urban forests and public green spaces to promote biodiversity and reduce our carbon footprint.
