SUBJECT/RECOMMENDATION:
Title
Approve construction contracts to Inliner Solutions, LLC, of Sanford, FL, for Stormwater Pipe Cleaning (Section B), Stormwater Pipe Lining (Section C) and Barnacle Removal (Section D), in the annual amount not-to-exceed $1,050,000.00 for an initial one-year term with an option for three additional one-year renewal terms on a unit price basis pursuant to Invitation to Bid (ITB) 23-0036-EN and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Stormwater infrastructure requires annual maintenance to keep the system flowing according to design flows. Over time, a stormwater system degrades, and a full replacement of the system is expensive and requires excavating roads and replacing stormwater piping. This type of replacement is very disruptive to residents and is more expensive than some of the newer technologies that allow the system life to be extended. Performing maintenance repairs increases life span and prevents structural failure of the stormwater conveyance system components. Installing liners (essentially a pipe inside a pipe) can be done without excavating making it far less disruptive and more cost effective. This type of repair is often preferred, as long as pipe sizes do not require enlarging or the pipes have not degraded too much that the liners cannot be properly installed.
The City maintains a comprehensive annual maintenance program to clean, inspect, rehabilitate, and repair existing stormwater infrastructure throughout the City of Clearwater. The goal is to maintain the integrity of the stormwater system. This project establishes an annual contract for stormwater maintenance and repairs to include pipe inspection/cleaning and pipelining.
Bids for the multi-section Stormwater Maintenance contract (ITB 23-0036-EN) were reviewed by city staff based on unit prices. Inliner Solutions submitted the lowest responsible bid received in accordance with plans and specifications. This contract is based on unit rates where the contractor will be directed to areas where maintenance or repairs are needed. The City utilized anticipated quantities for each type of maintenance and repair; however, actual quantities may vary based on what is needed during the year. Section (A), Underdrain, will be rebid at later date due to having a single bidder. This allows more time for the Public Works maintenance teams to assess where new underdrain is needed and locations that require replacing.
Inspection and camera services are used to allow more detailed inspections to be performed to review the condition of existing stormwater piping systems and identify whether cleaning, maintenance, repairs (including lining) or replacement is required. With approximately 157 miles of stormwater piping in the City, recurring inspections are on a 3-to-5-year window, this contract allows for more spot inspections to be performed when areas of concern are identified. Inspections are required prior to a pipe-liner being installed allowing the vendor to verify that the new liner can be pulled through the pipe.
The Public Works Department will direct the contractor to high priority pipe systems as established by review of inspection reports and maintenance records.
This is a unit price contract not to exceed a total of $1,050,000 annually with an estimated start date of March 2024.
The City reserves the option to approve annual extensions of the contract up to three additional one-year renewal terms, through end of February 2028.
APPROPRIATION CODE AND AMOUNT:
ENST180001-CONS-CNSTRC $1,050,000.00
Funds are available in Fiscal Year 2024 Capital Improvement Project ENST180001, Storm System Improvements, to fund these contracts and will be included in Fiscal Years 2025 through 2028 Capital Improvement Program for future renewals in the amount of $1,050,000.00 per year.
STRATEGIC PRIORITY:
Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service. Support proactive climate resiliency strategies based in science to protect natural and built environments from impacts associated with sea level rise. Generate organizational success through collaborative engagement and inclusive decision-making to create shared value outcomes. Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization.
