SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Fastenal Company, for citywide Facility MRO (Maintenance, Repair, and Operations) Industrial and Building Supplies with related Equipment, Accessories, Supplies and Vending Services, in an amount not to exceed $919,500.00, for the period of February 3, 2023 through November 8, 2026, with the option for two, one-year renewals at an annual not to exceed amount of $250,000.00, per Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or Cooperative Purchasing, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
This contract will provide a reliable source for industrial supplies and equipment used by Public Utilities, Public Works, Clearwater Gas System, Parks & Recreation, Solid Waste and Marina to repair and maintain their facilities and equipment. The items available include a wide variety of repair and maintenance equipment and supplies including electrical, plumbing, janitorial supplies, electrical hand tools, hardware, safety equipment and supplies, lighting etc. Items will be available to departments by industrial vending machines located at department sites or at Fastenal stores. This contract will allow the City to benefit from pre-negotiated prices and discounts for various items as required.
The estimated totals per departments are as follows.
Public Utilities: $356,250.15
Clearwater Gas: $121,875.00
Parks: $235,000.00
General Services: $47,000.00
Public Works: $133,124.85
Solid Waste: $11,250.00
Marina: $15,000.00
Total: $919,500.00
Piggyback: Sourcewell Contract #091422-FAS - expires November 8, 2026, with an option for two, one-year renewals.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds for FY23 will come from various Operating cost centers. Funding for future fiscal years will be requested within contract calendar and spending limits.