SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Ten-8 Fire and Equipment, Inc of Bradenton, FL for one Osage Warrior Type I Rescue 2022 Ford F450 Extended Cab Chassis in the amount of $219,850.00, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and Section 2.563(1)(d), non-competitive purchase; authorize the surplus of G3869 a 2010 Ford F650 pursuant to Clearwater Code of Ordinances Section 2.623 (7)(c), public auction, or (e), trade-in, whichever is in the best interest of the City and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
Clearwater Fire & Rescue (CFR) is requesting authorization to purchase an Osage Warrior Type I Rescue 2022 Ford F450 Extended Cab Chassis to replace G3869 at Fire Station 49 (FS49), in the amount of $167,352.00, piggybacking off of the Florida Sheriff’s Association, Contract FSA20-VEF14.01, Ambulances & Other Equipment, valid through March 31, 2023. The purchase is for a basic model with additional options added totaling $52,498.00 ($58,276.00 less $5,778.00, FSA contract rebate), which are impractical to bid due to delay in receipt of vehicle, possible void of warranty for after-market equipment, manufacturer delay in receiving parts, etc. Options added are priced below Manufacturer Suggested Retail Price (MSRP) per section 2.13 of the contract agreement and the purchase order is sent to the Sheriff’s office for final review.
CFR performs emergency medical services (EMS) under a contract with the Pinellas County EMS Authority. This purchase was budgeted in the fiscal year 2021/22 capital improvement budget in project 91236, Rescue Vehicle, to be funded with Pinellas County EMS tax revenues as approved in the fiscal year 2021/22 contract.
CFR purchased a 2010 Ford F650 with a Pierce body (G3869), which is now a reserve rescue. Due to the age, mileage and maintenance costs of this vehicle, CFR is requesting authorization to retire this vehicle as it has reached the end of its useful life as a front-line rescue unit and either send to auction or trade-in, whichever is in the best interest of the City.
Annual operating costs are included in the department’s operating budget for operating and maintaining the vehicle. Garage charges on the new vehicle are expected to be less than the vehicle being retired.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital project 91236, Rescue Vehicle to fund this contract.
USE OF RESERVE FUNDS:
N/A