SUBJECT/RECOMMENDATION:
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Approve a purchase order and agreement with Axon Enterprise, Inc. of Scottsdale, AZ, for the purchase of in-car video equipment and digital evidence storage and management in the amount of $187,200.00, for a five-year term ending December 31, 2026, pursuant to City Code of Ordinances Section 2.563 (1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
The Procurement Division issued Request for Proposal (RFP) 29-18, Digital Evidence Management System (DEMS) and Axon Enterprise, Inc (AXON) was selected by the committee to provide these services to the Clearwater Police Department (CPD).
On February 7, 2019, City Council approved an agreement between CPD and AXON for their DEMS to create operational efficiencies with regard to evidence location/retention, addressing public records requests, and more appropriately aggregating and controlling property disposals relating to electronic evidence or items which could be digitized.
In February 2020, the Police Department installed two Axon Fleet 3 camera systems within traffic enforcement vehicles. These vehicles integrate with the Axon Evidence platform, as do the department’s current Body Worn Cameras (BWC), which was approved by Council on August 6, 2020.
Currently, in-car video camera systems are deployed to approximately fifteen additional Traffic Enforcement Team vehicles and selected Patrol Division vehicles. CPD’s existing in-car video equipment was initially purchased over ten years ago and has become functionally obsolete by current standards. Moreover, there is duplication of workflow with the existing vendor as video evidence obtained from the department’s current Panasonic video system is subsequently entered into the Axon Evidence system for processing with the State Attorney’s Office servicing Pinellas & Pasco Counties.
Building upon the foundation of the existing DEMS and consistent with CPD’s 2017-2022 Strategic Plan, CPD seeks approval to convert fifteen in-car video camera systems to the Axon Fleet 3 system.
The pricing included in this agreement was competitively solicited and obtained through National Purchasing Partners (NPP), contract number VH11629, Law Enforcement Equipment, a national resource for public entities for similar public solicitations; the City of Clearwater is a participating member in this partnership.
Costs for the initial year are identified at $37,440.00; annual recurring costs for years 2-5 specific to the Fleet 3 cameras are approximately $149,760.00 in total.
The Police Department anticipated this purchase and has funding available in the amount of $37,440.00 through P1802 - Police Equipment. Future fiscal year funding will be requested through the annual Operating Budget process.
APPROPRIATION CODE AND AMOUNT:
P1802 Police Equipment in the amount of $37,440.00. Future fiscal year funding will be requested through the annual Operating Budget process.