SUBJECT/RECOMMENDATION:
Title
Ratify and confirm purchase orders to Garland/DBS, Inc., of Cleveland, OH, for roof replacement at Fire Station 49 and the gymnasium roof at the Countryside Recreation Center in a cumulative amount of $784,328.00, which includes a 5% contingency to include Fix Points for Solar Ready Installation and any other unforeseen site conditions, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The roof structure at Fire Station 49 is twenty years old and the panels have become detached and pose a safety hazard. General Services received a proposal from Garland/DBS, Inc., proposal 25-FL-210802, in the amount of $425,182.00, to replace the roof at this fire station. A 5% contingency has been added for unforeseen site conditions and for the additional cost to install fix points for solar ready installation for a total of $446,441.15.
The roof structure at Countryside Recreation Center Gymnasium is twenty-five years old and currently has numerous leaks throughout the facility and poses a safety/slipping hazard and potential property damage in the gymnasium. General Services received a proposal from Garland/DBS, Inc., proposal 25-FL-210895, in the amount of $321,797.00, to replace the roof at the Countryside Recreation Center. A 5% contingency has been added for unforeseen site conditions and for the additional cost to install fix points for solar ready installation for a total of $337,886.85.
An inspection of the roofs was recently conducted by a subcontractor to Garland/DBS, Inc. and indicated that complete removal of the roof systems was necessary to maintain a dry envelope so that no further leaking occurs within the structures.
Garland/DBS, Inc. was selected to provide Roofing Supplies and Services, Waterproofing and Related Products and Services, contract no. PW1925, under Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Racine County, WI and OMNIA Partners, Public Sector (U.S. Communities), valid through October 14, 2024. This contract is available to all members of the U.S. Communities Cooperative, of which the City of Clearwater has been a member of since 2002. Garland/DBS, Inc. took the scope of work and managed a construction bid process, resulting in three local bids for this work. The lowest responsive bids were TarHeel Roofing, Inc., for Fire Station 49 and Advanced Roofing, Inc., for Countryside Recreation Center which will serve as subcontractors to Garland/DBS, Inc.
Page Mechanical Group, LLC, an awarded vendor from Invitation to Bid 34-20, Mechanical, Electrical and Plumbing Services, approved by Council on August 6, 2021, will remove and reinstall the HVAC system at the Countryside Recreation Center during the replacement period in an amount of $43,300.00, which includes a cost to assist roofers with existing pipe racks.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will provide a transfer of $300,000 from capital improvement project GSBM180008, Building Systems, to project GSBM180003, Roof Repairs and Replacements, to fund the remaining amount needed for these purchase orders.