SUBJECT/RECOMMENDATION:
Title
Authorize purchase orders to multiple vendors as listed, for the purchase of Heating, Ventilation and Air Conditioning (HVAC) replacement and repair parts, in the cumulative annual not-to-exceed amount of $700,000.00 for Fiscal Year 21/22, pursuant to City Code of Ordinances Sections 2.561(5)(a) Small purchases, 2.563 (1)(b) Micro purchases and 2.563(1)(c) Piggyback or cooperative purchasing, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Building & Maintenance Division’s HVAC purchases for equipment replacement and repair parts have been procured through piggyback contracts, obtaining quotes for small purchases and micro purchases from authorized local distributors in the Tampa Bay area.
While Tampa Bay Trane is the majority of the expenditures for HVAC replacement and repair parts, local distributors will be used depending on the type of part needed. Quotes will be obtained for small purchases (exceeding $2,500.00) that are not available on contract and will be monitored by the department and Procurement.
This request consolidates the authorization to utilize a properly sourced piggyback contract and to obtain quotes for small purchases and micro purchases from authorized local distributors as listed:
* Tampa Bay Trane - Piggyback off Omnia formally US Communities (Contract # 15-JLP-023 expires 9/30/2022)
* Florida Cooling & Supply - Micro/small purchases from local authorized distributor located in Clearwater, FL
(Heil, Copeland, Honeywell, Larkin, Tempstar, Grandaire, Arcoaire, Manitowoc, and associated parts, controls, motors, and tools)
* Johnstone Supply - Micro/small purchases from local authorized distributor located in Tampa, FL
(Westinghouse, Daiken, Coleman, CDI, and Goodman and associated parts, controls, motors, and tools)
* Florida Cooling & Supply - Micro/small purchases from local authorized distributor located in Clearwater, FL
(Mistubishi, Fijitsu, Bohn, Airtemp, Nordyne, and associated parts, controls, motors, and tools)
* RE Michel Company - Micro/small purchases from local authorized distributor located in Largo, FL
(Heil, Arocaire, Tempstar, Tecumseh, Copeland, and associated parts, controls, motors, and tools)
Flexibility is requested to allow for expenditure of budgeted funds as needed throughout the year, in accordance with the intent of this general authorization. Additional vendors may be engaged as needed following the approved procurement guidelines.
APPROPRIATION CODE AND AMOUNT:
5656531-546200
GSBM180001-R&M-MATLS
These funds are available in the operating expense of Building & Maintenance as budgeted in fiscal year 21/22 as well as funding available in the project.
APPROPRIATION CODE AND AMOUNT:
[Sample Statement Delete if not needed - Funding for this contract will be provided by a _____ budget amendment allocating General Fund reserves in the amount of $_______ to capital improvement project 9xxxx, project title. A net total of $_______ of General Fund reserves has been used to date to fund expenditures in the 2014/15 operating budget. The remaining balance in General Fund reserves is approximately $______, or ___% of the current General Fund operating budget.]