SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Impact Sport Surfaces of Deerfield Beach, Florida in an amount not to exceed $181,132.10, which includes a 10% contingency, to provide and install gymnasium flooring at the Long Center gymnasium, pursuant to Clearwater Code of Ordinances Section 2.564 (1) (d) Cooperative Contracts; transfer $32,531.90 from CIP 93654 Recreation Center Infrastructure to CIP 93278 The Long Center Infrastructure and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Parks and Recreation Department is responsible for major capital repair and renovation projects required at the various recreation centers, which are beyond the responsibility of the Building and Maintenance Division.
On August 20, 2020, the City Council approved installing gymnasium equipment at both the Long Center and Countryside Center and replacing the flooring at Countryside. The gymnasium floor at the Long Center needed to be replaced at the same time, however, due to production shortages caused by COVID the contractor was unable to get the needed wood flooring, therefore, as a temporary fix the floor was sanded and recoated.
This purchase order will provide for the removal and installation of a new wood floor for the Long Center gymnasium. This is a 75-day contract which will begin in late August 2021 and be completed by November 7, 2021.
Impact Sport Surfaces is currently under contract with The School District of Manatee County, Florida, because of bid #18-0073-MR.
Piggyback Contract #18-0073-MR expires on April 22, 2022.
Staff is recommending the transfer of $32,531.90 from “Recreation Center Infrastructure” CIP 93654 to “The Long Center Infrastructure” CIP 93278. The transfer of these funds will in no way impact any other recreation center infrastructure repairs for FY 2020/21.
APPROPRIATION CODE AND AMOUNT:
Funds of $148,600.20 (includes a 10% contingency) are available in the capital improvement project 93278, Long Center Infrastructure & Repairs.
A third quarter budget amendment will provide a transfer of $32,531.90 from capital improvement project 93654, Rec Center Infrastructure & Repairs, to capital improvement project 93278, Long Center Infrastructure & Repairs, to fund the balance needed for this contract.
USE OF RESERVE FUNDS:
N/A