SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to General Utility Pipe and Supply of Trussville, AL in an annual not-to-exceed amount of $1,800,000.00 for the initial term of May 21, 2021 through May 20, 2022, with two one-year renewal options pursuant to Invitation to Bid No. 19-21, Polyethylene Pipe/Fittings and Steel Pipe/Fittings and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Procurement issued Invitation to Bid (ITB) No. 19-21, Polyethylene Pipe/Fittings & Steel Pipe/Fittings, on behalf the Clearwater Gas System (CGS). The City received three (3) bids, with one being withdrawn at the request of the vendor due to the nature and volume of the raw material increases. Upon review of the two responsive submittals, both Procurement and CGS recommend awarding this bid to General Utility Pipe and Supply, the lowest responsive and responsible bidder for all Groups, excluding Group 9- Stab Fittings 3408 RESIN, which did not meet bid specifications.
Due to the volatility of the polyethylene and steel markets, fluctuating prices, supply, and demand issues and to ensure the availability of these essential commodities at the lowest price, CGS is requesting flexibility to order unavailable items from the open market, if necessary.
The pipe and fittings will be used for the installation of gas distribution mains, service lines and repair/maintenance work to serve our customers.
APPROPRIATION CODE AND AMOUNT:
Funding is available in Pinellas New Mains and Services 315-96377 and Pasco New Mains and Services 315-96378 in the Clearwater Gas System Budget.
USE OF RESERVE FUNDS: N/A