SUBJECT/RECOMMENDATION:
Title
Award a construction contract to Gibbs and Register Inc of Winter Garden, FL, per Invitation to Bid (ITB) 16-0003-EN and 19-0026-EN for Cleveland Street Streetscaping Phase 3 and Gateway Festival Core in the amount of $15,215,742.30; approve a professional services agreement and work order to GAI Consultants, Inc, of Tampa, FL, per Request for Qualifications (RFQ) 13-21 in the amount of $481,030; approve a Duke Energy proposal pursuant to Clearwater Code of Ordinances Section 2.564 (1)(b), Sole Source, in the amount of $258,299.36 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Phase III of the streetscape program will extend from Missouri Avenue to San Remo Avenue to the east. In addition, the streetscape will include Gulf-to-Bay Boulevard from its intersection with Cleveland Street to the Downtown Gateway at Court Street to the south. This phase of the Cleveland Street Streetscape efforts will provide the final piece for a unified, cohesive, pedestrian-friendly corridor from the Gateway to the Downtown waterfront.
On April 6, 2017, City Council approved a work order to Bellomo Herbert, for design of above ground streetscape features associated with Cleveland Streetscape Phase III in the amount of $217,520.00. Minimal underground work was included.
On October 5, 2018, City Manager approved Supplemental 1 work order for review of design plans showing the streetscape improvements to determine level of effort required to design a complete roadway and utility reconstruction project, in the amount of $11,400.
During the design process it became apparent that the roadway needed a full reconstruction due to irregular cross sections and drainage issues, along with the full replacement of the potable and sanitary systems that are nearing the end of their useful life.
Bellomo Herbert and Company was purchased by GAI Consultants and are now combined as one firm. The Supplemental 2 work order for design of a biddable plan set that includes all streetscape features, road reconstruction and utility replacement for a new work order value of $656,475 was approved by council on February 7, 2019.
On February 3, 2021, Engineering issued ITB 16-0003-EN and 19-0026-EN for Cleveland Street Streetscape Phase 3 and Gateway Festival Core which closed on March 12, 2021. Two bids were received and Gibbs and Register, Inc. was the lowest responsible bidder in accordance with plans and specifications. Engineer of Record (EOR) GAI Consultants Inc evaluated the bids and recommend awarding the contract to Gibbs and Register Inc.
On December 23, 2020, RFQ 13-21 was issued seeking an engineering firm to provide construction administration, engineering, oversight, and closeout services associated with the Cleveland Street Streetscaping Phase 3 and Festival Core (16-0003-EN & 19-0026-EN). The RFQ selection committee, consisting of representatives from the CRA and Engineering departments, met after independent review to discuss their ranking of the firm that submitted qualifications. The selection committee selected GAI Consultants, Inc. to perform the work. This new agreement and $481,030 work order cover the construction administration for the two combined projects.
Duke Energy will replace necessary streetlights within project boundaries pursuant to Clearwater Code of Ordinances Section 2.564 (1)(b), Sole Source, in the amount of $258,299.36.
The project is estimated to take
APPROPRIATION CODE AND AMOUNT:
3157579-563800-C2103 $4,813,570.63
3197539-563800-C2103 $5,092,108.22
3277327-563800-C2103 $4,382,268.45
3157552-563800-C2105 $ 500,000.00
3157552-563800-C2105 $ 427,795.00 (FY22)
3157579-530100-C2103 $ 181,510.07
3197539-530100-C2103 $ 160,982.97
3277327-530100-C2103 $ 138,536.96
3157579-563800-C2103 $ 258,299.36
A midyear budget amendment will establish the capital improvement project C2103, Downtown Streetscaping, and transfers of $5,090,794.41 of penny revenue and $1,000,000 of City TIF revenues from ENGF180001, Downtown Streetscaping; $5,253,091.19 of stormwater revenue from ENST180005, Coastal Basin; and utility renewal & replacement revenues of $2,673,404.82 from 96722, Water Line Relocation; $876,276.63 from 96784, Reclaimed Distribution System; and $971,123.96 from 96634, Sanitary Utility Relocation.
A midyear budget amendment will establish capital project 315-C2105, Mercado - Downtown Gateway, recognizing a transfer of $500,000 in TIF revenues from CRA project R2004, Economic Development-County. Remaining funding of $437,795 will be included in the CRA budget request for fiscal year 2021/2022 to be transferred next fiscal year.