SUBJECT/RECOMMENDATION:
Title
Authorize the piggyback of State of Florida Term Contract No. 84121500-15-01, Purchasing Card Services, with Bank of America, for the term April 6, 2021 through January 4, 2026, including administrative extensions, pursuant to Clearwater Code of Ordinances Section 2.564(1)(d) Other Government Entities Bids, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
For many years the City participated in the Hillsborough County Procurement Card Program Consortium, which enabled participating members to utilize the Bank of America contract for purchasing cards (PCards). This program expired in 2019, so the City shifted its PCard program with Bank of America to the State of Florida contract effective October 1, 2019. The state contract expired on January 5, 2021, and after administrative extensions by the state to negotiate the renewal terms with Bank of America, has been presented for a new five-year term from April 6, 2021 through January 4, 2026.
The State Contract provides for a rebate calculation based on the City’s spend. For calendar year 2020, the City received $71,429, which was returned to the general fund.
APPROPRIATION CODE AND AMOUNT:
PCard charges are reconciled monthly by each department and coded to the appropriate expenditure accounts in their respective budgets.