SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to O’Neils LLC dba O’Neils Tree Service (O’Neils) of Ozona, FL in an annual not to exceed amount of $350,000.00 for term May 10, 2021 through May 9, 2022 with four one-year renewal options pursuant to Invitation to Bid 20-21, Tree and Stump Removal Services and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On February 26, 2021, Invitation to Bid (ITB) 20-21 for Tree and Stump Removal Services was issued and three responsive bids were received. O’Neils was the lowest most responsible bid in accordance to the ITB specifications providing tree and stump removal services within the rights-of-ways (ROW) and easements of both public and private properties within Clearwater.
The City’s in-house arborist crews perform regularly scheduled tree maintenance as well as hazard maintenance by pruning tree limbs that block street signs, traffic signals, sidewalks, and roadways. This contract will supplement the work of the City’s Urban Forestry Division by performing stump and tree removal services that cannot be performed with existing resources.
Both the Engineering and Parks and Recreation departments have a need to utilize this service throughout the year to address various conflicts created by trees in the Right of Ways (ROW) as well as trees that are declining in health and need to be removed. Additionally, O’Neils will proactively address the removal of diseased trees from city ROWs as indicated in the annual tree survey. Tree surveys are conducted every year in one of five zones in the city.
Council authorization is requested for an annual not-to-exceed award of $350,000 per year which includes a contingency for additional trees not included on the annual tree survey, supplemental work that may be requested, annual contract price increases, and any other contractual management requirements. This authorization also includes approval for an additional four one-year renewal options at the City’s discretion.
APPROPRIATION CODE AND AMOUNT:
Funds are available in various operating codes but primarily in CIP M2006 “Right of Way Tree Management Program”.
USE OF RESERVE FUNDS: N/A