SUBJECT/RECOMMENDATION:
Title
Approve agreements with Prison Rehabilitation Industries and Diversified Enterprises (PRIDE) dba PRIDE Enterprises, of Brandon, FL, in the amount of $112,950 for the refurbishment of two command vehicles, in accordance with Clearwater Code of Ordinances Section 2.564(2) and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
The Clearwater Police Department (CPD) is in possession of two command vehicles, which are in need of being refurbished, in lieu of purchasing new vehicles. These vehicles are utilized as a central component of the command and control element in response to significant incidents, such as public events, major incident scenes, and community engagement activities.
Due to the condition and age of the CPD’s current (main) command vehicle (G2454, 2001 Bluebird), the Police Department initiated a Capital Improvement Project (315-P1803), to refurbish and update this vehicle to meet the needs of the agency and public.
In late 2020, CPD acquired a 2005 Freightliner command vehicle through and agreement with the Urban Area Security Initiative Program. This vehicle (G5117) had been previously utilized by another agency and was in need of repair and modifications including paint, department graphics, and the installation of modernized city supported electronics. Additionally, the previous agency originally assigned this vehicle as a mobile crime scene vehicle which requires retrofitting to meet the needs of CPD as a mobile command and control center. Proposed retrofitting includes, but is not limited to, demolition/removal of existing equipment, painting, graphics, cabinetry, electrical retrofitting, lighting, updated electronics and printers, LED displays space, restroom, and carpeting. PRIDE Heavy Vehicle Renovations (HVR) has quoted retrofitting costs associated with this vehicle at $75,100.
The second command vehicle, G3787, is a 2012 Freightliner. Though this vehicle has significant mileage, CPD intends to convert this vehicle for utilization by our Hostage Negotiations Team. Proposed retrofitting includes, but is not limited to, modifications to the vehicle interior including cabinetry and workstations, electrical retrofitting, lighting, updated electronics and printers, LED displays and seating. PRIDE Heavy Vehicle Renovations (HVR) has quoted retrofitting costs associated with this vehicle at $32,850.
CPD will be seek to surplus G3335 in the future once the modifications to G5117 and G3787 are complete. G3335 is the vehicle currently being utilized for the Hostage Negotiations Team and will be replaced by G3787 once the retrofitting is complete. G2454 will be retained in its current condition as a backup vehicle to G5117.
Pursuant to Code of Ordinance 2.564 (2), CPD is requesting Council’s approval for the Exceptions to Bid, pursuant to Florida Statute 287.042, utilizing PRIDE for the renovation of the two command buses. Florida Statue 287.042 exempts local and state government agencies from competitive sealed bid requirements when doing business with PRIDE. PRIDE is a not-for-profit corporation that is funded exclusively through the net proceeds from sales of products and services manufactured by PRIDE inmate training programs. In addition to vocational work programs that teach job skills and successful job behaviors to inmate workers, PRIDE provides post-release transition services including job referrals and other basic support services that prepare and assist ex-offenders in their successful reintegration into society.
CPD anticipated this purchase and has funding available for the refurbishment of these vehicles, in the amount of $107,950, plus project contingency equating to $5,000 (totaling $112,950) for these agreements.
APPROPRIATION CODE AND AMOUNT:
Funding for this agreement and contingency funds, in the amount of $112,950, are available within capital improvement project 315-P1803, Command Bus Refurbishment.