SUBJECT/RECOMMENDATION:
Title
Approve a purchase order to WM Recycle America, LLC (WM/RA) in the not to exceed amount of $200,000.00 for the processing of the City’s single stream recycling commodity at the contractor’s facility in Tampa, FL beginning December 16, 2020 through December 15, 2021,as provided in the city’s Code of Ordinances, Section 2.564(1)(e) Exceptions to Bid (impractical to bid), and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
In December 2013, the Solid Waste/Recycling Department entered into a Recycling Services Agreement with WM/RA with automatic annual renewals. That agreement was amended in January 2017 to end on December 15, 2017 and then automatically renew for monthly or successive terms of thirty days. That amended agreement provided the City with the ability to terminate the agreement for convenience on sixty days’ notice, which would allow the city flexibility to pursue other processing opportunities. While the department has looked at other local processors, the only closer processor (36-mile round trip) is at capacity. WM/RA (56 mi. r/t) is considerably closer than the others (110 mi. r/t and 120 mi. r/t) which helps the department control our transport time. Also, the department is again looking into processing our own recyclables.
While shipments to WM/RA during calendar 2020 have been well below the norm (due to contamination, WM/RA or Clearwater processing issues, etc.), the department anticipates shipping approximately 2,400 tons to the processor during this contract period. The Department estimates that the total cost will not exceed $200,000.00.
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the FY 2020/2021 Operating Budget of the Recycling Fund and have also been anticipated and will be included in the FY 2021/2022 Operating Budget of the Recycling Fund:
4262043-530300 (Recycling Fund - Commercial Recycling - Other Contractual Services)