SUBJECT/RECOMMENDATION:
Title
Authorize an annual increase to contract no. 900634 to T. Wayne Hill Trucking, Inc of Bartow, FL, for biosolids disposal services in an annual amount of $380,000 for a new not to exceed total of $970,000 for the remainder of this term with one renewal option and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The City of Clearwater’s Water Reclamation Facilities (WRF) produce a residual product (biosolids) that requires hauling and disposal. This increase is required to accommodate the increase in cost for Sludge hauling and disposal due to regulatory changes.
The Procurement Division issued Invitation to Bid (ITB) #34-19, Biosolids Management Services on June 12, 2019 and four responsive bids were received. T. Wayne Hill Trucking, Inc. was the lowest responsive, responsible bidder for Base Bid Services at $25.97/wet ton for stabilized biosolids cake removal and disposal and $0.0300/gallon for liquid sludge transport via land application method.
In an effort to accommodate other means of disposal, ITB #34-19 included alternate bid items to be used if an issue arose that prevented the primary method of disposal. T. Wayne Hill Trucking, Inc was the lowest responsive, responsible bidder for all alternate bid items as well.
In the spring of 2020, the Florida Legislature passed Senate Bill 712 which significantly constrains land application of Biosolids in the state. Land application of Biosolids was the disposal method specified in the base bid of this contract. On March 23, 2020, T. Wayne Hill Trucking, Inc. transitioned to alternate bid item 2A Residuals Management Facility [RMF] disposal option of ITB #34-19 as T. Wayne Hill Trucking, Inc. was unable to secure suitable land application sites. The alternative bid unit price of $55.87 per ton for sludge disposal shall continue to be used, provided the base bid services remain infeasible.
The contractor accepts full responsibility and liability for the hauling and disposal of biosolids from the points of loading from the source facility, in accordance with Chapter 62-640, F.A.C. and shall be responsible to comply with existing Florida Department of Environmental Protection (FDEP), the United States Environmental Protection Agency (USEPA) residuals treatment and disposal regulations, all other applicable federal, state and local regulations and any changes made to these regulations during the contract period.
The original contract became effective on September 1, 2019, for an initial one-year period with two one-year renewal terms available to the City. Renewal Terms allow for cost increases based on the Consumer Price Index for All Urban Consumers (CPI-U). Renewal prices shall be firm for the respective annual term.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds are available in Public Utilities’ cost center 530300 Other Contractual Services.