SUBJECT/RECOMMENDATION:
Title
Authorize the award of Invitation to Bid 05-21, Sod Material and Services to Quality Sod and Landscaping Solutions of Tampa, Lira and Son Sod, Inc. of Lake Placid and Tom’s Sod Service, Inc. of Clearwater, FL for an annual amount not-to-exceed $300,000, with the option for two, one-year renewal terms and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Invitation to Bid (ITB) 05-21, Sod Material and Services was issued on October 29,2020 with four submissions received on December 2, 2020. After full review, Parks and Recreation is recommending award to provide sod and sod installation services to three vendors as follows:
1. Quality Sod & Landscape Solutions:
• Primary for Option 1 & 2 (installation included)
Types: Bahia, Tifway, 419 Bermuda, Latitude 36™ Bermuda, Celebration Bermuda®, TifTuf™ Bermuda, St. Augustine Floratam, Scott's ProVista St. Augustine, Seashore Paspatum, Empire Zoysia
• Primary for Option 3 (delivery only)
Type: Seashore Paspatum
2. Lira & Son Sod, Inc:
• Secondary for Options 1 and 2 (installation included)
Types: Bahia, Tifway 419 Bermuda, Latitude 36™ Bermuda, Celebration Bermuda®, TifTuf™ Bermuda, St. Augustine Floratam, Scott's ProVista St. Augustine, Empire Zoysia. Note- Depending on the project size, may be used as the primary vendor under Option 1 for Bahia.
• Secondary for Option 3 (delivery only)
Types: Bahia, Tifway 419 Bermuda, Latitude 36™ Bermuda, Celebration Bermuda®, TifTuf™ Bermuda, St. Augustine Floratam, Empire Zoysia
3. Toms Sod Service, Inc:
• Primary for Option 3 (delivery only)
Types: Bahia, Tifway 419 Bermuda, Latitude 36™ Bermuda, Celebration Bermuda®, TifTuf™ Bermuda, St. Augustine Floratam, Scott's ProVista St. Augustine, Empire Zoysia
These three vendors were the lowest responsive bidders in accordance with the bid requirements. To ensure continuity of supply, staff is requesting flexibility to use the secondary and tertiary source (if needed) for sod material and services.
This contract will be used for various maintenance and capital improvement projects in the Parks and Recreation Department, as well as city wide projects as needed.
APPROPRIATION CODE AND AMOUNT:
Funding will come from a variety of general fund cost centers; primarily from projects, parks and athletic codes, as well as various Capital Improvement Project codes.
USE OF RESERVE FUNDS: N/A