SUBJECT/RECOMMENDATION:
Title
Authorize the award of Invitation to Bid No. 11-21, Vehicle Upfitting Services, to Enforcement One, Inc. of Oldsmar, FL, in an annual not-to-exceed amount of $250,000.00 for a period of one year, to include two one-year renewal terms at the City's option, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Procurement issued Invitation to Bid (ITB) No. 11-21 in November 2020 for Vehicle Upfitting Services. Upfit services consist of fabrication and/or installation of various equipment and accessories in City vehicles. These items include, but are not limited to; lighting, consoles, controllers, brackets, outlets, tool holders, pipe racks, pipe tie-down systems, water cooler holders, and vise grips. On December 17, 2020, one responsive responsible bid was received. Upon review, both Procurement and the Fleet Division recommend awarding the bid to Enforcement One.
The primary use of this contract is for new vehicle upfits, with the occasional existing fleet vehicles requiring modifications. The contract will be utilized citywide on an as-needed basis by all departments except for the Clearwater Police Department who have a separate upfitting contract with Enforcement One, awarded as a result of ITB No. 47-19.
Each department will be responsible to budget the funds necessary for their upfitting annually based on new vehicle purchases authorized each year.
APPROPRIATION CODE AND AMOUNT:
Departments with authorized vehicle purchases have funds budgeted for upfitting services.