SUBJECT/RECOMMENDATION:
Title
Approve the reallocation of funds budgeted for co-sponsorship events that were canceled due to Covid-19 and allow funds to be used for newly requested smaller special events that meet Covid-19 protocols and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On July 16, 2020, Council approved the annual co-sponsorship budget and waiver of special event fees for Fiscal Year 2020/21.
Due to the Covid-19 pandemic, several of the approved events have been canceled and others are in jeopardy of being canceled in the future. Examples of the events that have been canceled include the Times Turkey Trot, Rock ‘n’ Roll Marathon, Veterans Day Events, etc.
Numerous events were modified to adhere to safe Covid-19 health requirements and presented in a different manner such as Jazz Holiday, Festival of Trees, etc.
Staff is requesting the ability to reallocate some of the funds that will not be used for canceled events to cover the cost for new events that were not included in the approved co-sponsorship agenda item.
These funds can be used to help recruit and produce additional events throughout the year that have been hit hard by the pandemic. An example of this would be the recent events held in downtown for the Holiday Extravaganza which included outdoor movie nights and other outdoor interactive events for the community.
In no case will funds be used over and above those funds already allocated for special events within each department.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A