SUBJECT/RECOMMENDATION:
Title
Authorize an amendment to the original agreement with HR and A Advisors, of New York, NY, in an amount not to exceed $35,000 for the development of a multi-parcel Request for Proposal (RFP) document as well as expense related to the review of submitted proposals and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
As a result of Request for Proposal 04-16, HR&A Advisors (HR&A) was awarded the contract for the Bluff/Waterfront Master Plan which was authorized by Council on April 21, 2016 in the amount of $378,000.00.
In August 2016, Council approved an amendment to the agreement adding additional services to include data collection, analysis and preparation of a memorandum that identifies specific downtown sites for an aerial transit terminal in the amount of $60,000.00.
In June of 2019, the City of Clearwater contracted with HR&A for an update of the economic and market analysis which focused on the development of the Harborview site Request for Proposals, negotiation of development proposals, and assisting with the evaluation of proformas for development options in the amount of $100,000.
In January 2020, Council approved an amendment for the development of a Request for Expression of Interest (REFI) for the bluff properties in the amount of $19,500.00.
In June 2020, the City Manager approved an increase for travel expenses in the amount of $3,293.65. Per the agreement, these fees were additional expenses not included in the cost of services.
As a result of the RFEI responses, the City is now ready to move forward with a final solicitation for requests for proposals for bluff properties. The scope of this solicitation has been expanded from that originally conceived in the original scope of work. Rather than the Harborview site only, the City will seek one or more respondents for one or more of the bluff properties in concert. This will include direct solicitation of those contacted through the REFI process as well as additional firms who have expressed interest in the development opportunities of the downtown Clearwater waterfront.
With this amendment the total project cost will be $595,793.65.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project ENGF1800013, Imagine Clearwater, to fund this agreement.