SUBJECT/RECOMMENDATION:
Title
Approve the purchase of HVAC replacement and repair parts, for an annual not to exceed amount of $450,000.00 for Fiscal Year 2021, to vendors as listed, in accordance with Clearwater Code of Ordinances Section 2.564(1)(d) Other Government Entities Bids and (1)(c) Small Dollar Purchases, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Most of the Building & Maintenance Heating, Ventilation, and Air Conditioning (HVAC) purchases for equipment replacement and repair parts have been made through piggyback contracts and small dollar purchases from authorized local distributors in the Tampa Bay area.
While Tampa Bay Trane is the majority of the expenditure for HVAC replacement parts, local distributors will be used depending on the type of part needed by equipment. Quotes will be obtained for purchases exceeding $2,500.00 that are not on contract and will be monitored by Procurement.
This request consolidates the authorization to utilize properly sourced piggyback contracts and purchases not exceeding $2,500.00 from authorized local distributors.
• Tampa Bay Trane - Piggyback off Omnia formally US Communities (Contract # 15-JLP-023 expires 9/30/2022)
• Florida Cooling & Supply - Small dollar purchases from local authorized distributor located in Clearwater, FL
(Heil, Copeland, Honeywell, Larkin, Tempstar, Grandaire, Arcoaire, Manitowoc and associated parts, controls, motors and tools)
• Johnstone Supply - Small dollar purchases from local authorized distributor located in Tampa, FL
(Westinghouse, Daiken, Coleman, CDI, and Goodman and associated parts, controls, motors, and tools)
• United Refrigeration - Small dollar purchases from local authorized distributor located in Clearwater, FL
(Mitsubishi, Fijitsu, Bohn, Airtemp, Nordyne and associated parts, controls, motors, and tools)
• RE Michel Company - Small dollar purchases from local authorized distributor located in Largo, FL
(Heil, Arocaire, Tempstar, Tecumseh, Copeland and associated parts, controls, motors, and tools)
Additional vendors will be engaged as needed. Flexibility is requested to allow for expenditure of budgeted funds as needed throughout the year, in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
5656531-546200
GSBM180001-R&M -MATLS
These funds are available in the operating expense of Building & Maintenance as budgeted in fiscal year 2021 as well as funding available in the project.