File #: ID#20-8224    Version: 1 Name: Purchase of Two Replacement Fire Engines
Type: Action Item Status: Passed
File created: 8/31/2020 In control: Fire Department
On agenda: 9/17/2020 Final action: 9/17/2020
Title: Authorize a Purchase Order to Ten-8 Fire Equipment Inc., of Bradenton, FL, for the purchase of two new Pierce Heavy Duty Velocity Pumpers in an amount of $1,334,223.00 in accordance with Sec. 2.564(1)(d), Clearwater Code of Ordinances - Other Governmental Entities Bids; declare G2946 and G2611 surplus effective upon receipt of the two purchased vehicles and authorize for disposal at auction in accordance with Clearwater Code of Ordinances Section 2.622 or authorize trade-in in accordance with Section 2.624 Clearwater Code of Ordinances- Exceptions to auction sale bidding procedures whichever is deemed to be in the City's best interests; and authorize the appropriate officials to execute same. (consent)
Attachments: 1. Agenda - Engine Sole Source Letter Pierce_2020 att.pdf, 2. Agenda - Engine Specifications^J Clearwater FY2021 Pumper att.pdf, 3. Agenda - Engines Proposal to Furnish Pierce Velocity^J CFR FY21 qty2 No Prepay att.pdf, 4. Agenda - Engine FSA_Terms and Conditions att.pdf, 5. Agenda - Engine Warranty and Certifications CFR FY21 Pumpers att.pdf, 6. Agenda - Engine Option List CFR FY21 Pumper att.pdf

SUBJECT/RECOMMENDATION:

Title

Authorize a Purchase Order to Ten-8 Fire Equipment Inc., of Bradenton, FL, for the purchase of two new Pierce Heavy Duty Velocity Pumpers in an amount of $1,334,223.00 in accordance with Sec. 2.564(1)(d), Clearwater Code of Ordinances - Other Governmental Entities Bids; declare G2946 and G2611 surplus effective upon receipt of the two purchased vehicles and authorize for disposal at auction in accordance with Clearwater Code of Ordinances Section 2.622 or authorize trade-in in accordance with Section 2.624 Clearwater Code of Ordinances- Exceptions to auction sale bidding procedures whichever is deemed to be in the City’s best interests; and authorize the appropriate officials to execute same. (consent)

 

Body

SUMMARY: 

Clearwater Fire and Rescue is requesting authorization to purchase two (2) heavy-duty front-line pumpers (engines) to replace Engine 49 and Engine 51. Upon receipt of the new vehicles, Engine 49 (G3792), purchased in 2011, will move to the reserve fleet to maintain required reserve units.  Reserve unit (G2946) purchased in 2004 will be retired. Engine 51 (G3793), purchased in 2011, will move to the reserve fleet to maintain required reserve units. Reserve unit (G2611) purchased in 2002 will be retired.

 

The full price for one fire engine is $686,966.00. The dealer and manufacturer have offered a multi-unit discount of $39,709.00.

 

The City will be reimbursed by the County for a portion of the purchase, approximately 11%, as the vehicles will support fire operations in the unincorporated areas of the Clearwater Fire District. 

 

Clearwater Fire and Rescue has determined the Pierce Heavy Duty Velocity Pumper built by Pierce Manufacturing meets the operational needs of the department.  A heavy-duty velocity pumper provides exceptional pumping water capability, enhanced storage capability, lower vehicle profile, and will significantly up-grade the abilities of the engine it replaces.

 

This purchase is a piggyback of Florida Sheriffs Association Cooperative Purchasing Program Contract #FSA20-VEF14.0, Fire Rescue Vehicles and Other Equipment, Fire Rescue 14.02.

 

Estimated annual operating costs in the department’s annual operating budget include fuel and routine garage charges for operating the new vehicle. Garage charges on the new vehicle are expected to be less than the replaced vehicle.

 

APPROPRIATION CODE AND AMOUNT:

Funds have been included in the fiscal year 2020/21 budget allocating Penny for Pinellas funds for this purchase in capital improvement project 91218, Fire Engine Replacement.

 

USE OF RESERVE FUNDS: 

NA