SUBJECT/RECOMMENDATION:
Title
Approve a revised Standard Agreement Form to be used with the various Youth Co-Sponsor Groups and the City of Clearwater and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On September 5, 2019, Council approved a revised Youth Co-Sponsor Agreement template. Staff worked with the youth co-sponsor groups and found it very difficult to fulfill the new Level II background screening requirement. The groups want to provide the safest environment for kids to enjoy youth sports, but the Level II requirements have become increasingly difficult for most of the organizations to meet.
Staff is recommending that the current standard template agreement be revised from a State Level II screening requirement to an approved city equivalent criminal background check. An equivalent background check would be annually approved by the Risk Management Division and Parks and Recreation Director. All other items in the agreement remain the same and include areas such as ADA compliance, training opportunities, financial stewardship, insurance requirements, facility care, publicity, participation guidelines, scheduling needs, etc.
Currently, there are 11 Youth Co-Sponsor Groups that have been recognized by the City and have agreements with the City. These youth groups provide programming for baseball, football, soccer, swimming, softball, track and field, and basketball.
The City annually meets with each group and enters into a Sports and Program Youth Co-Sponsor Agreement.
Since there are numerous Youth Co-Sponsor Group Agreements to negotiate and approve, staff is recommending that the Council continue to allow the City Manager or his designee to enter into these revised agreements.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A