SUBJECT/RECOMMENDATION:
Title
Authorize award of Invitation to Bid 37-20, Tree Assessment and Inventory Survey, to E-Sciences, Inc., in the annual amount of $30,000 for a period of five years beginning September 2020 through October 2025 for a total not-to-exceed amount of $150,000 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On July 13, 2020, Invitation to Bid (ITB) #37-20 for Tree Assessment/Inventory Survey was issued. The goal of the assessment and inventory is to determine the age, species, health, and geographic distribution of hardwood trees in the City of Clearwater Rights of Way (ROW).
The assessment/inventory will be conducted by surveying approximately 3,000 hardwood trees per year. The City has been divided into five zones so that one zone per year will be surveyed. The first zone to be surveyed will be one of the oldest areas of Clearwater which includes Harbor Oaks, Morton Plant, Lake Belleview, and Neighborhoods South of Court Street.
The contractor will assess all hardwood trees within the City ROW with a diameter at breast height (DBH) of 6 inches or greater. Palm trees will not be surveyed.
Data to be collected will include location, tree tagging, species, size, and condition rating for all trees. Field observation will be required for all trees receiving a condition rating of zero to two (0-2). Field observation will document any wildlife present, overhead utilities, bees, etc.
The results of the survey will be used to determine the scope and budget necessary for tree removal and replacement services for all trees receiving a condition rating of zero to two (0-2).
The City received four qualified bids with E-Sciences, Inc. submitting the lowest and most responsive bid according to the bid specifications.
APPROPRIATION CODE AND AMOUNT:
Funding for this contract will come from CIP M2006 “Right of Way Tree Management Program”.
USE OF RESERVE FUNDS: N/A