SUBJECT/RECOMMENDATION:
Title
Approve an increase to Contract 900048, Hose and Hydraulics, Inc. of Clearwater, FL, in the amount of $100,000 for the remainder of the third year term, bringing the total amount to $325,000, increase the final two terms of the contract expiring August 10, 2022 to $325,000 for the purchase of replacement hydraulic parts, repairs and service for vehicles and equipment used by city departments, in accordance with Clearwater Code of Ordinances Sec. 2.564(1)(d), Other Government Entities Bids, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
This contract was approved by Council on September 18, 2017 for an original amount of $225,000 annually. This blanket purchase order is a piggyback of Pinellas County Contract 167-0444-Q(RF); contract term through August 10, 2022 and covers the purchase of replacement hydraulic parts, repairs, and services for use on city vehicles and equipment, however the scope of the original contract amount was for hydraulic service at the fleet shop. Fleet subsequently expanded use of H&H to include road services and the clean-up of hydraulic spills associated with that road service.
Fleet also started “pit stop” Wednesdays, where H&H will come on site to the SW complex or Fleet Maintenance to do preventive maintenance. Under that program, Hose & Hydraulics comes out and checks the integrity of the hydraulic hose lines weekly and replaces as needed. This is beneficial to the City as this lowers the amount of roadside service calls and prevents hydraulic leaks and their associated environmental impacts.
In addition, $50,000 of the increase is related to the purchase of parts, which is being deducted from another contract for parts.
The services include hydraulic hoses, fittings, pumps, and motors for various heavy equipment vehicles, which include but not limited to; refuse vehicles, dump trucks, beach rakes and streetsweepers.
APPROPRIATION CODE AND AMOUNT:
566-06611-550600-519-000 $100,000 FY19/20
Future year funding will be requested as part of the annual budget process.