SUBJECT/RECOMMENDATION:
Title
Authorize the award of Invitation to Bid 43-20, Laboratory Services, to Flowers Chemical Laboratories, Inc of Altamonte Springs, FL and Pace Analytical Services, LLC of Oldsmar, FL for an annual not-to-exceed amount of $400,000.00 with the option for two, one-year extensions at the City’s discretion, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Invitation to Bid (ITB) #43-20, Laboratory Services was issued on June 17, 2020. Three of the five bids received were considered responsive to the requirements set forth in the solicitation. Flowers Chemical Laboratories, Inc. and Pace Analytical Services, LLC were selected as the lowest, responsible bidders for Laboratory Services, award as follows:
Flowers Chemical Laboratories, Inc.- Group 1 Water Reclamation Facilities
Pace Analytical Services, LLC - Group 1-Drinking Water-DEP and SWFWMD Sampling WPT & RO WTP Discharge and Group 2 Industrial Pretreatment
The Public Utilities Department requests the flexibility to use either vendor as a secondary provider and will allocate an annual not-to-exceed amount of $400,000 between these contractors to provide laboratory services as needed.
Laboratory services are used by the Public Utilities Department for water treatment, wastewater treatment, water distribution, wastewater collection systems and the Industrial Pretreatment Program. The City contracts third-party laboratories to provide services when the City’s laboratory cannot be used due to required after hours analysis, to perform analysis that the City is not currently certified to perform, and to aid in the volume of testing required.
The initial contract period will be September 4, 2020 through September 3, 2021, with the option for two, one-year term renewal terms available to the City.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds for FY20 are available in Public Utilities’ cost centers, cost code 530300 Other Contractual Services.
Funding for future fiscal years (FY21 through FY23) will be requested within contract calendar and spending limits.