SUBJECT/RECOMMENDATION:
Title
Authorize award of Invitation to Bid 25-20, Natural Gas Meters and Regulators, to Dev-Tech Sales, Inc. of Avon Park, FL; Equipment Controls Company of Norcross, GA; and JEM-TECH, Inc. of Palm Bay, FL for an annual not-to-exceed amount of $1,500,000 effective August 1, 2020 through July 31, 2021 with the option for two, one-year term extensions, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Invitation to Bid 25-20, Natural Gas Meters and Regulators was released on May 5, 2020 and three responsive bid submissions were received on June 3, 2020. Equipment samples were requested from vendors for evaluation of specification compliance. Clearwater Gas System (CGS) has completed their evaluation and determined that all three companies are the lowest, most responsible bidders on the specific bid line items listed below. For these reasons, CGS is recommending award as follows:
Dev-Tech Sales, Inc.: $1,275,000
Items #1 and #3-11: Diaphragm meters
Items #30-35: Regulator and filters
Equipment Controls Company: $40,000
Items #22-27: Commercial regulators
JEM-TECH, Inc.: $185,000
Items #12-15: Rotary meters
Items #16-21: HSR regulators
Items #28-29: Relief regulators
Item #2 will not be awarded, as the product bid did not meet the specific requirements for that bid item.
CGS will ensure that all requirements, including insurance, will be met and an approved purchase order is in place prior to initiating services with the vendors. All materials are code approved and the meters and regulators will be used on the CGS Distribution System for new customers as well as replacing existing meters that have reached the end of their useful life. In addition, CGS is not obligated to expend the entire amount being requested.
APPROPRIATION CODE AND AMOUNT:
Funding is budgeted and available in 3237323-96367 (Gas Meter Change-out Capitalized Pinellas) and 3237323-96379 (Gas Meter Change-out Capitalized Pasco).
USE OF RESERVE FUNDS: N/A