SUBJECT/RECOMMENDATION:
Title
Approve an increase to an existing purchase order with WM Recycle America, LLC (WM/RA) in the amount of $150,000 for the processing of the City’s single stream recycling commodity at the contractor’s facility in Tampa, FL from July 2020 through December 2020 bringing the total amount to $200,000 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
In December 2013, the Solid Waste/Recycling Department entered into a Recycling Services Agreement with WM/RA with automatic annual renewals. That agreement was amended in January 2017 to end on December 15, 2017 and then automatically renew for monthly or successive terms of thirty days. That amended agreement provided the City with the ability to terminate the agreement for convenience on sixty days’ notice, which would allow the City flexibility to pursue other processing opportunities.
Considering the small volume of tons sent to WM/RA for processing in the previous 12-month period (approximately 350 tons costing $21,600 for 2019) a $50,000 purchase order was put in place for 2020.
While the Department has endured some very contaminated routes for certain time periods during the first six months of this year, our recent experience has been cleaner tons that are appropriate to send to the processor. Based on this recent trend and optimism that it will continue, staff is requesting to increase the existing purchase order by $150,000 for a new, not to exceed total of $200,000.
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the FY 2019/2020 Operating Budget of the Recycling Fund and have also been anticipated and included in the proposed FY 2020/2021 Operating Budget of the Recycling Fund:
4262043-530300 (Recycling Fund - Commercial Recycling)