SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Trojan Technologies of London, Ontario, Canada, for Salsnes Filter replacement parts and services, in the annual amount of $150,000.00 with the option for two, one-year extensions, pursuant to Clearwater Code of Ordinances Section 2.564 (1)(b) Sole Source, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Salsnes Filters are used in the City’s wastewater facilities for solids separation, due to their high efficiency and reliable technology that maximizes solids separation, which eases the demand on downstream biological treatment. The Salsnes Filters’ integrated thickening and optimal dewatering capabilities, results in smaller volume of dried sludge, therefore reducing disposal costs. The solids leaving the Salsnes Filters are high in volatile organics which helps enable the anaerobic digesters to function correctly therefore assisting the city to meet regulatory required pathogen reduction.
Trojan Technologies of London, Ontario, Canada is the sole authorized regional distributor of Salsnes Filters and services. Standardization of solids separation equipment reduces redesign/retrofit of the piping systems and overall down time, which is critical to maintaining regulatory compliance. Standardization also reduces the required stocking of parts, replacement pumps, and the cost of maintenance operations. Public Utilities will complete a market analysis each year prior to renewal to ensure no additional distributors have entered the market for these parts.
In accordance with Clearwater Code of Ordinances Section 2.564 (1)(b), Exceptions to Bidding, Trojan Technologies has been determined a sole source vendor for Salsnes Filter, replacement parts and factory authorized service.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds are available in Public Utilities operating cost centers 550400 Operating Supplies & Materials to cover the cost of the contract for FY20
Funding for future fiscal years (FY21 through FY23) will be requested within contract calendar and spending limits.