SUBJECT/RECOMMENDATION:
Title
Award a Purchase Order to Chongqing Arlau Civic Equipment Manufacturing Co. Ltd. for outdoor site furnishings in the not-to-exceed annual amount of $250,000 with two one-year extension options at the City’s discretion and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
The Procurement Division issued Invitation to Bid #20-20, Outdoor Site Furnishings, on March 17, 2020. The bid closed on April 29, 2020 and the City received six responses. After review of each submittal, it was determined that Chongqing was the lowest most responsive bidder in accordance with the bid specifications.
This purchase order will allow the Parks & Recreation Department to purchase outdoor site furnishings, including picnic tables, park benches, bike racks, trash receptacles, bollards and drink rails, for City properties and parks. The outdoor site furnishings are constructed of 316 stainless steel, specially coated for Florida’s harsh salt air and humid environment, and they will last for several decades with minimal maintenance (primarily painting).
Parks utilizes an inventory program to manage the replacement and refurbishment of site furnishings. A capital improvement program has been in place for over 35 years to repair and replace worn out furnishings.
APPROPRIATION CODE AND AMOUNT:
Funding for this contract may come from a variety of capital improvement projects. However, the primary source will be from “Park Amenity Purchase and Replacement” (CIP 315-93635).
USE OF RESERVE FUNDS: N/A