SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to multiple vendors as listed, for various roof repairs and replacements, in the amount of $500,000 for the period January 1, 2020 through September 30, 2020, and annual not-to-exceed amount of $500,000 for Fiscal Year 2021 through the expiration of respective term of the contract or through the end of Fiscal Year 2024, whichever comes first, for a not-to-exceed amount of $2,500,000 for the total period, pursuant to Clearwater Code of Ordinances Section 2.564(1)(d) Other Government Entities Contracts, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY
Building & Maintenance’s roofing repairs and replacements have been procured by obtaining quotes or by piggybacking other government entities’ contracts. Staff is requesting the ability to use existing piggyback contracts for Quality Roofing Inc., Garland/DBS Inc and Advance Roofing for various roofing projects throughout the city for the duration of their respective term of contract or through the end of FY2024, whichever comes first. This will allow us to benefit from pre-negotiated prices for various items required.
Piggyback Contracts:
Quality Roofing of Tampa FL - City of Tampa (Contract #71122115) - expires February 17, 2020, with one two-year renewal option.
Garland/DBS, Inc. Cleveland, OH - US Communities (Contract #14-5903) - expires October 14, 2024, with one five-year renewal option.
Advanced Roofing, Inc., Ft. Lauderdale FL - City of Sunrise (Contract #19-17-12 HR) - expires May 31, 2022, with three one-year renewal options.
Flexibility is requested to allow for expenditure of budgeted funds as needed throughout the year, in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
5656531-530300
GSBM180003