SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to multiple vendors as listed, for various floor repairs and replacements, in the amount of $500,000 for the period January 1, 2020 through September 30, 2020, and the annual not-to-exceed amount of $500,000 for Fiscal Year 2021 through the expiration of respective contract, or through the end of Fiscal Year 2023, whichever comes first, for a not-to-exceed amount of $2,000,000 for the total period, per Clearwater Code of Ordinances Section 2.564(1)(b) - Sole Source and 2.564(1)(d) - Other Government Entities Contracts and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY
Most of Building & Maintenance’s flooring repairs and replacements have been procured by obtaining quotes or by piggybacking other government entities contracts. Staff is requesting the ability to piggyback existing contracts for Shaw Industries Inc. and Milliken & Company and a sole source to Complete Floor Care Solutions Inc., for various flooring projects throughout the City for the duration of their respective contract. This will allow us to benefit from pre-negotiated prices for various items required.
Piggyback Contracts:
Shaw Industries, Inc, Dalton Ga - Sourcewell (Contract #080819) - expires October 11, 2023 with one one-year renewal option.
Milliken & Company, Spartanburg FL - Sourcewell (Contract #121715-MAC) - expires February 16, 2020 with one one-year renewal option.
Sole Source:
Complete Floor Care Solutions, Inc. of Tampa, FL (SaniGLAZE) - Complete Floor Care Solutions (CFCS) is the exclusive SaniGLAZE provider for the Greater Tampa area. SaniGLAZE’s restorative bonding processes are the only tile and grout restoration system that utilize a specially formulated, proprietary SaniGLAZE coating which can be applied to ceramic tile, VCT or concrete. This product provides a sealed hard surface that is low maintenance, holds up to daily hard foot traffic and provides a long-term solution. While there are other floor coverings and seals, CFCS coatings are proprietary and come with a five-year warranty. There is significant cost and time savings with restoring the floors versus complete replacement and disruption that would be created.
Flexibility is requested to allow for expenditure of budgeted funds as needed throughout the year, in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
5656531-5300300
GSBM180002