SUBJECT/RECOMMENDATION:
Title
Authorize an increase of $116,913 to Purchase Order 20000118 to Municipal Equipment Co., LLC, Orlando, FL to fund the outfitting of personnel with appropriate Personal Protective Equipment (PPE), increasing the not-to-exceed amount from $138,087 to $255,000 for the period of October 3, 2019 through June 30, 2020, with a possible two one-year renewal options at an annual amount not-to-exceed $255,000, pursuant to Clearwater Code of Ordinances Section 2.564(b) - Other Governmental Bid, and authorize the appropriate officials to execute the same. (consent)
Body
SUMMARY:
The approved Fiscal Year 2020 budget included funding in the capital improvement projects (CIP) and the department’s operating budgets for the purchase of personal protective equipment (PPE). On October 3, 2019, the City Council approved a purchase order for $138,087. To date, the department has spent $138,087 toward this request for $255,000.
Previously, the department had a multi-year contract with another vendor, where several concerns were identified, one being significant cost increases compared to other vendors. The contract expired on September 30,2019. The department sought other vendors with a goal of finding competitive pricing and the ability to provide PPE in a timely manner as supported by the October 2019 purchase.
The original $138,087 requested in October 2019 was to fulfill the outfitting of the newly hired recruit class and immediate PPE replacements. The original request did not take into consideration the remaining replacement PPE for the firefighters; therefore, we respectfully request the increase to $255,000.
CIP project 91261 outfits firefighters with personal protective equipment. This project also provides for the National Fire Protection Association (NFPA) 1852 compliance and generates a revolving replacement schedule for PPE that has reached its 5-year life expectancy. PPE provides a high degree of protection for firefighters, along with, providing many safety features members will use during an emergency response.
Funding will be partially reimbursed by Pinellas County, as the equipment will help serve any unincorporated resident of the Clearwater Fire District.
The current Lake County contract term expires June 30, 2020. In the event the Lake County contract is extended annually through the maximum term, ending June 30, 2022, the City of Clearwater will consider two one-year extensions.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital project 315-91261, Personal Protective Equipment, to fund the balance of this purchase order. Funding for future years will be requested in the annual budget process.
USE OF RESERVE FUNDS:
N/A