SUBJECT/RECOMMENDATION:
Title
Authorize the purchase of nineteen additional police vehicles for a not-to-exceed amount of $745,000, per the recommended contracts in accordance with Clearwater Code of Ordinances Section 2.564 (1)(d) Other Government Entities; declare surplus and authorize for disposal at auction the vehicles being replaced in accordance with Clearwater Code of Ordinances Section 2.622; authorize an increase to the current purchase order with Enforcement One Inc., of Oldsmar, Florida in the amount of $150,000 to provide police upfitting services for a new not to exceed amount of $450,000; authorize lease purchase under the City's Master Lease Purchase Agreement or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City's best interests and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
The Police Department has experienced higher than normal repair costs associated with the Chevrolet Caprice Patrol vehicle and has accelerated the removal of these vehicles from its Patrol fleet; in most instances, the per-mile repair costs associated with these vehicle has been significantly higher than other products within the Police Department fleet. In aggregate, these repair concerns have focused on camshaft failure, air-conditioning failure, inordinate braking system wear, and assorted front-end problems. Complicating matters, these vehicles were manufactured in Australia and utilize non-standard parts, which are difficult to obtain through U.S. parts suppliers or dealers.
Recent and high failure rate of these vehicles has resulted in significant repair/labor costs, as well as operational limitations upon the Police Department. As a result, Fleet Maintenance has recommended removing all Chevrolet Caprices from the Police Department fleet.
As a result, the Police Department is requesting a consolidated expenditure authorization not to exceed $745,000.00 for the acquisition of nineteen Ford Interceptor Police Pursuit Vehicles as outlined within the accompanying spreadsheet.
All contracts recommended for purchase authorization are competitively bid and awarded by their respective jurisdictions:
• FSA/FAC is a purchasing cooperative in the State of Florida for police and municipal requirements. Contract# FSA18-VEL26.0 October 1, 2019 - September 30, 2020 and Contract # FSA18-VEH16.0 October 1, 2019 - September 30, 2020.
• Sourcewell (formerly NJPA) is a purchasing cooperative operating under legislative authority in the State of Minnesota. Contract #120716-NAF January 17, 2017- January 17, 2021.
The cost of these nineteen replacement vehicles is approximately $723,490, plus contingency ($21,510) for total not to exceed amount of $745,000.
On October 16, 2019, Council approved an award of Invitation to Bid Number 47-19, to Enforcement One, Inc, of Oldsmar, Florida (ID# 19-6933) in the annual not-to-exceed amount of $300,000 in the first year of the agreement. In anticipation of the upfitting costs associated with these additional vehicles, it is requested this authorization be increased to $450,000 during the first year of the agreement.
APPROPRIATION CODE AND AMOUNT:
The following funds are available to fund the vehicle purchases: $300,000 of Penny for Pinellas revenues in capital project 315-94238, Police Vehicles; $38,878 of police service revenue in special program 181-99350, Vehicle Replacement; and $406,122 of lease purchase revenues in capital project L1910, Motorized Equipment Replacement.
Funding will be made available within the Police Department’s existing 2019-2020 operating budget (various cost codes) for up-fitting, operating, and maintenance costs.