SUBJECT/RECOMMENDATION:
Title
Authorize the piggyback of NASPO Contract Number ADAPO16-130651, Software Value Added Reseller Services - OpenGov, SHI International Corp., of Somerset, NJ; initial term amount of $97,500 with four one-year annual renewal options, pursuant to Clearwater Code of Ordinances Section 2.564(1)(d) Exceptions to Bid - Other Government Entities’ Bids and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
Authorization is requested to piggyback NASPO Software contract number ADAPO16-130651 for Software Value Added Reseller SHI International Corp., pursuant to city code Section 2.564 (1)(d) Exceptions to Bid - Other Government Entities’ Bids, for the utilization of OpenGov software.
This authorization renews our current service with OpenGov for budget transparency. New features include products to streamline aspects of the budgetary process to include; budget builder to be used for multi-year CIP planning, Tyler Munis data integration, budget book publication, budgetary reporting, and management reporting/dashboards.
The SHI Pricing Proposal #17589209 includes year one services for $74,290, plus $19,600 for professional services - implementation and deployment. A contingency of $3,610 is added to cover travel on an as-needed basis as part of implementation/training.
Included in this contract are four, one-year renewal options for fiscal years 2021 through 2024 for software utilization and services at $74,290 annually.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 94828, Financial Systems Upgrades, to fund the first year of this contract.
Future fiscal year budgets will include requests for funding in Information Technology operating code 5559864-530300, contractual service.