SUBJECT/RECOMMENDATION:
Title
Ratify and confirm additional expenditures of $176,146 at Moccasin Lake Park; approve a proposal by Construction Manager at Risk Keystone Excavators, Inc. of Oldsmar, Florida, in the amount of $48,037, for parking lot improvements at Moccasin Lake Park; approve an increase in the Moccasin Lake Park Master Plan Renovations project of $224,183; approve necessary budget transfers to provide additional project funding and authorize the appropriate officials to execute same.
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SUMMARY:
The original scope of the Moccasin Lake Park Renovation project did not include parking lot repairs nor enhanced park beautification.
In conjunction with the Moccasin Lake Project, staff saw a need to repair the parking lot, as well as enhance the landscaping in the park and used other budgeted funds set aside to do this type of work; $78,851.82 from Parking Lot Resurfacing (315-93286), and $45,276.34 from General Fund.
A portion of the project funds were used to partially fund repair and replacement of a bridge for a washed-out portion of the boardwalk trail. At the time, staff felt that there were enough funds in the Moccasin Lake Master Plan budget to fund this work. However, costs for the building renovation portion of the project came in higher than anticipated by $52,017.84; thus, the playground element was funded from Playground Purchases and Replacement CIP315-93637.
In an effort to consolidate all costs related to Moccasin Lake Park, staff is recommending a ratify and confirm of previous expenditures for this project. A summary is as follows:
• Parking lot repairs and resurfacing- $78,851.82
• Landscape enhancements- $45,276.34
• Cost of building over-runs- $52,017.84
Total $176,146
Keystone Excavators, Inc. is one of the Construction Managers at Risk approved by City Council on August 4, 2016.
These firms were selected in accordance with Florida Statutes 255.103 and 287.055 under Request for Qualifications #24-16 based upon construction experience, financial capability, availability of qualified staff, local knowledge and involvement in the community.
On March 1, 2018, the Council approved contracts to Keystone Evacuators Inc. and J. O. DeLotto & Sons Inc. to complete site work and renovations to the Interpretive Center in the park. Following this, city staff and volunteers worked together to plant several hundred native plants and trees at the park.
On February 2, 2019, a Grand Opening celebration of the renovated Moccasin Lake Park was held with an estimated crowd of over 2,500 in attendance.
Due to the heavy park usage, many of the grass parking spaces which were constructed are not holding up to the traffic as they are constantly wet and unusable by the public.
In order to correct this issue, staff is recommending that the unusable grass parking spaces (20) be replaced with asphalt parking spaces. This will still leave about 10 usable grass parking spaces in the north east area of the parking lot.
This contract (30 days) consists of removing the grass parking spaces, replacing with asphalt, installing bumper stops, and striping.
Funding is available for this contract as well as the ratify and confirm portion from the following sources:
• $53,815 from Parks and Recreation General Fund operating (0101860)
• $126,888 from capital project 93286, Parking Lot/Bicycle Path Resurfacing & Improvements
• $43,480 from capital project 93637, Playground & Fitness Equipment Purchase & Replacement
APPROPRIATION CODE AND AMOUNT:
A third quarter budget amendment will provide a transfer of $53,815 from the General Fund; $126,888 in General Fund revenues from project 93286, Parking Lot/Bicycle Path Resurfacing & Improvements; and $43,480 in General Fund revenues from project 93637, Playground & Fitness Equipment Purchase & Replacement to capital project 93648, Moccasin Lake Park Master Plan to fund this contract and all final expenditures.
USE OF RESERVE FUNDS: N/A