SUBJECT/RECOMMENDATION:
Title
Award Request for Proposals Number 29-19 (RFP 29-19), Aquatic Sites Invasive Species Maintenance, to Aquatic Systems, Inc., of Pompano Beach, FL, for the maintenance of city-owned lakes, ponds, wetlands, and mitigation sites, in the annual not-to-exceed amount of $167,762, with three, one-year extensions at the City’s discretion and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The Engineering Department - Environmental Division sought proposals (RFP 29-19) for the continued control of nuisance and exotic plant species in and around ponds, lakes, mitigation, and wetland sites owned by the City.
Six proposals were evaluated by a committee comprised of representatives from the Environmental Division, Parks & Recreation, and Stormwater Maintenance. Proposal evaluations were based on technical ability, cost, and experience. Two firms were interviewed, and Aquatic Systems was selected.
The contract will be effective September 1, 2019, for an initial one-year period at $167,762 with three one-year renewal terms available to the City with no annual increase for each renewal term.
To cover unforeseen circumstances, include native plantings, water quality testing, or additional sites, a 15% contingency is added to the contract.
APPROPRIATION CODE AND AMOUNT:
4191365-530300
Budgeted funds for FY19 are available in Stormwaters’ cost center 4191365-530300, Other Contractual Services:
FY19 $13,981 (1 month)
Future fiscal year budgets will include requests for funding:
FY20 $167,762
FY21 $167,762
FY22 $167,762
FY23 $153,781 (11 months)