SUBJECT/RECOMMENDATION:
Title
Approve a Vehicle Use Agreement between the School Board of Pinellas County, Florida and the City of Clearwater through August 23, 2019 for the City to utilize Pinellas County School buses at a cost of $1.50 per mile plus $29.00 per hour, for a total estimated cost of $25,000, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The Parks and Recreation Department organizes field trips requiring bus transportation for participants.
The Pinellas County School System allows municipalities to utilize their fleet of buses and drivers for $1.50 per mile plus $29.00 per hour for driver with a five-hour booking minimum.
During the summer of 2019, the department will organize approximately 150 field trips that may utilize school bus transportation.
Comparing a sampling cost of school buses for these trips against the use of private bus lines indicates school buses are generally a less costly mode of transportation. During the past year, the City utilized school buses for field trips at a cost of approximately $20,000.
Approval of this Agreement will provide staff with a larger number of options when determining the most cost-effective source of transportation for participants.
The Agreement is similar to agreements between the Pinellas County School Board and other Pinellas County municipalities that utilize school bus transportation.
The Recreation Programming Division’s Operating Budget contains sufficient funds to cover the costs associated with this Agreement.
This item supports the City's Strategic Plan by partnering with other public organizations to be more efficient in providing services and programs to the youth of our community.
APPROPRIATION CODE AND AMOUNT:
Funds are available in several operating cost codes including 0101805, 0101813, 0101816, 0101817, 0101825, 0101827, 0101834 to fund this contract.
USE OF RESERVE FUNDS: N/A