SUBJECT/RECOMMENDATION:
Title
Approve a License, Maintenance and Software Services Agreement to FASTER, Inc. of Norfolk, VA, for fleet asset and work management software and services in an amount not to exceed $229,432.00, in accordance with Code of Ordinances Section 2.564(1)(d) Other Government Bid and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
In 2008, the City implemented Synergn Asset Management Solutions (now, Oracle OWAM), as a fleet asset and work management solution for its Citywide management of its truck, vehicle and equipment maintenance operations.
City staff has conducted significant research within this solution sector and has identified FASTER as the preferred solution provider. FASTER is used by over 50 other local government entities within the State of Florida. The contract is being piggy-backed on GSA Contract Number: GS-35F-0251U Contract Period: February 14, 2018 - February 13, 2023.
This project is intended to improve maintenance efficiency, vehicle longevity and reduce vehicle downtime and administrative processing.
First year expenses are anticipated to be approximately $208,574. A contingency of approximately 10% ($21,000) is also included.
The implementation consists of the above-listed elements and is projected to take 6 to 9 months for implementation.
Ongoing maintenance expenses for years 2 - 5 will be approximately $51,000, $54,000, $57,000 and $60,000, respectively. The 5-year Total-Cost-of-Ownership will be approximately $452,000.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital project 94883, Business Process Review & Improvement, to fund this contract. Expenses for years 2-5 will be payed for from the General Services-Fleet operating budget.