SUBJECT/RECOMMENDATION:
Title
Approve award of Invitation to Bid10-19 for the purchase of an MSM3200 ShowMaster portable stage from Century Industries, Sellersburg, Indiana, in the amount of $142,743; authorize lease purchase under the City’s Master Lease Purchase Agreement or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s best interest; declare current stage as surplus pursuant to City Code Section 2.621(II) Surplus Sale Authorization, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The Council approved the Fiscal Year 17/18 Vehicle Replacement List on October 5, 2017, which included a capital project to replace Events’ portable trailer stage. The current stage has been used throughout the city for nearly twenty years for numerous events including ribbon cuttings, public gatherings, speeches, special holiday events, concerts, etc.
A new stage was not purchased in Fiscal Year 17/18 and the stage request was not carried forward to the current Vehicle Replacement List for Fiscal Year 18/19, approved by Council on October 4, 2018.
Bid 10-19 was issued by the purchasing department on November 16, 2018. One bid was received from Century Industries for the 3000 Series ShowMaster MSM3200 mobile stage. Staff is recommending the purchase of the stage from Century Industries. The current stage is also a ShowMaster from Century Industries and it has met the City’s needs over the past two decades.
The new ShowMaster is much improved and allows personnel to quickly set-up and tear down the stage so that roads can be opened sooner, and event venues can be cleared out quickly. Also, the new trailer stage includes an enclosed generator to power lights, PA system, hydraulic leveling/support system, extension sections to make stage larger, decorative stage skirts and built in handicapped ADA lift.
This request includes authorization to surplus the existing stage when the new stage is delivered in late spring 2019. The surplused stage will be sent to Tampa Machinery Auction for disposition by public auction.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 93668, Showmaster Portable Stage, to fund this purchase.