SUBJECT/RECOMMENDATION:
Title
Approve a purchase order to Waste Management/Recycle America, L.L.C. (WM/RA) in the amount of $350,000 for the processing of the City’s single stream recycling commodity at the contractor’s facility in Tampa, FL for the 12-month period beginning December 16, 2018 through December 15, 2019 as provided in the city’s Code of Ordinances, Section 2.564(1)(e) Exceptions to Bid (impractical to bid) and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
In December 2013, the Solid Waste/Recycling Department entered into a Recycling Services Agreement with WM/RA with automatic annual renewals. That agreement was amended in January 2017 to end on December 15, 2017 and then automatically renew for monthly or successive terms of thirty days. That amended agreement provided the City with the ability to terminate the agreement for convenience on sixty days’ notice, which would allow for the opportunity to build our own processing center.
Over the last twelve months the department has shipped approximately 7,840 tons to the processor for a total cost of approximately $260,000. During that time, the processor was closed for 8-9 weeks (for various repairs including fire damage) and significantly reduced the tonnage accepted at their facility.
The Solid Waste Department is requesting that the Council approve a purchase order payable to Waste Management/Recycle America in the amount of $350,000. This requested amount is based on increased tonnage for this new annual period with similar costs per ton. Also, the dollar amount requested is the same as the previous annual period.
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the FY 2018/2019 Operating Budget of the Recycling Fund:
426-2043-530300 (Recycling Fund - Commercial Recycling)