SUBJECT/RECOMMENDATION:
Title
Approve purchase order(s) with Emerald Facility Management of St. Petersburg, Florida for pressure washing and cleaning services of City hardscaping in the total annual amount of $225,000 for one year, with two one-year renewal terms at the City's option and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Invitation to Bid 08-19 for Pressure Washing Services was issued in October 2018. In order to keep up with the maintenance of all the hardscaping in the City, pressure washing services are required. Fifteen responses were received and evaluated.
The apparent low bid from Emerald Facility Management is significantly lower than the other bids. Staff contacted Emerald’s references and responses were very good. A meeting was held with the vendor to address concerns regarding their bid, particularly in regard to the two line-items of their bid (of 140+ line items). Upon discussion it was determined that Emerald misinterpreted the details of Pier 60 and Papaya Street Plaza’s cleanings. However, Emerald will stand by its original bid.
This contract will provide pressure washing services throughout the City, most notably at all high tourism areas, the Downtown District, parks, and ballfields.
Staff is requesting award authorization to Emerald Facility Management for Parks and Recreation’s annual pressure washing services in the amount of $175,000 and an additional non-designated amount of $50,000 for the miscellaneous needs of other city departments.
APPROPRIATION CODE AND AMOUNT:
Funding for these contracts will come from a variety of general fund cost centers but primarily from the beach team, downtown team, trades worker team, athletics team, and any other using departments’ Contractual Services budget.