SUBJECT/RECOMMENDATION:
Title
Approve the award of Invitation to Bid 25-18 to Biomass Services and Transport LLC, of Tampa, FL, in the annual amount of $200,000 for yard waste hauling, effective for a one-year term with two, one-year renewal terms at the City’s option and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
The City of Clearwater’s Solid Waste Department collects yard waste from commercial and residential customers. This yard waste is transported by city vehicles to the City’s state-permitted yard waste transfer facility located at 1701 North Hercules Avenue and where it is subsequently loaded in the contractor’s tractor/trailer for hauling. The contractor transports the yard waste to a state registered facility.
The specifications for the yard waste hauling bid included a description of yard waste (loose grass clippings, loose leaves, tree trimmings, logs, stumps and other vegetative material), trailer requirements and availability, hauler duties, and billing requirements. It was estimated that as much as 9,000 tons could be hauled annually, and the only price to be charged for this service will be a per ton price.
On June 22, 2018 the Purchasing Department advertised Invitation to Bid #25-18 for yard waste hauling services. Three bids were received on July 24, 2018. Biomass Services & Transport was the lowest bidder. The bid allows for two, one-year extensions following the initial one-year term.
APPROPRIATION CODE AND AMOUNT:
Funds are requested as part of the FY 2018/19 Operating Budget of the Solid Waste Fund:
• 4242082-543500 (Solid Waste - Residential Collection Dump Fees) $200,000