SUBJECT/RECOMMENDATION:
Title
Approve an increase of $90,000 to the contract with Wastequip LLC of Statesville, NC for the purchase of compactors and compactor parts for the period ending September 6, 2018; authorize use of the National Joint Powers Alliance (NJPA) contract 041217-WQI for the contract duration ending July 7, 2021 and authorize the appropriate officials to execute the same. (consent)
Body
SUMMARY:
On September 7, 2017, City Council approved a purchase agreement in the amount of $175,000 with Wastequip LLC, who was chosen through a competitive pricing agreement with the National Joint Powers Alliance contract # 041217-WQI. The Council’s approval was based on our recommendation that $175,000 would be sufficient for the 12-month period.
While the approximately 85 city-owned compactors regularly receive maintenance and refurbishment, replacement is occasionally necessary. Also, when we sell this service to new accounts, compactors need to be purchased. For fiscal year 2017/2018 we have need for a total of 13 new compactors (9 for replacement, 4 for new customers) with costs ranging from $18,500 to $22,600.
Due to this need, we are requesting an additional $90,000.00 for compactor purchases during this fiscal year.
We are also requesting that Council approve the additional years on the NJPA contract # 041217-WQI for the purchase of compactors and compactor parts with Wastequip LLC of Statesville, NC for the duration of the NJPA contract period ending July 7, 2021, pursuant to City Code Section 2.564(1)(b) Intergovernmental Purchasing, purchase of goods or services available on other public competitive bids.
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the Fiscal Year 2017/18 Operating Budget of the Solid Waste Fund, Sanitation Collection Charges (0-424-00000-343411) for the increase requested for fiscal 2017/2018.
A third quarter budget amendment will add the requested funding for fiscal 2017/2018 to capital expenditure project 315-96444 - Solid Waste Commercial Container Acquisition.
Future fiscal year’s funding of $175,000 per year will be available in capital expenditure project 315-96444 - Solid Waste Commercial Container Acquisition.